Management Assistant

High Tech Campus Eindhoven; Eindhoven; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Equity via SARs

Hybrid work on campus/home

Job summary

Usono is a medtech company redefining MSK ultrasound through dynamic imaging solutions. As Management Assistant, you will support daily operations, coordinate meetings, manage administration, and assist the leadership team, acting as a trusted right hand to the CEO and CFO.

This role blends executive support, finance administration, HR coordination and business operations, with hybrid work partially on High Tech Campus Eindhoven and from home.

Qualifications

• Bachelor’s degree in Business Administration or equivalent working and thinking level.
• 5+ years in operations, executive support, office management, HR, finance administration or similar roles.
• Excellent written and verbal English; Dutch is a plus.
• Strong organizational and planning skills.
• Experience working directly with senior management or executives.

Responsibilities

• Maintaining operational processes, templates and internal documentation.
• Supporting financial administration processes including invoices, payments and supplier management.
• Acting as a trusted point of contact for employees, suppliers and external partners.
• Continuously improving business processes and helping the organization scale professionally.
• Assisting with budgeting, reporting and financial documentation with the CFO.
• Assisting with cash flow monitoring and payment processing with the CFO.
• Managing HR administration including onboarding, employment contracts and personnel records.
• Coordinating recruitment processes and supporting hiring activities.
• Supporting the CEO with planning, agenda management and follow-up on strategic initiatives.
• Supporting travel, meetings, conferences and internal events.
• Supporting grant applications and investor reporting and compliance activities.
• Supporting contract administration and document management.

Skills

Organizational skills

Planning

English communication

Independent worker

Education

Bachelor’s in Business Administration

Tools

Microsoft 365

CRM systems

Exact

Job description

Join Usono and help keep our fast-growing medtech company organized and running smoothly. As Management Assistant, you support daily operations, coordinate meetings and events, manage administration, and assist the leadership team. Ideal for a proactive multitasker who enjoys variety and wants to contribute to healthcare innovation.

Usono is a MedTech company that revolutionizes musculoskeletal (MSK) ultrasound through dynamic imaging solutions. Our main product, ProbeFix Dynamic, is used by doctors of elite sports organizations such as Lugano FC, Torino FC and research institutions such as Mayo Clinic and MIT. Thanks to our hardware, they unlock new insights in the body in movement, for prevention, diagnosis and rehabilitation.

As Usono continues to grow internationally, we are looking for an organized, trustworthy and proactive Management Assistant with financial and HR experience, to support our senior leadership team. This is a unique role combining executive support, finance administration, HR coordination and business operations. You will be the trusted right hand to the CEO and CFO, helping to create structure, drive growth and ensure day-to-day operations at Usono run smoothly, allowing our team to focus on innovation, business and growth.

The Job

As our Management Assistant, you will be responsible for coordinating many of the operational activities that keep the company running efficiently. Your responsibilities include:

• Maintaining operational processes, templates and internal documentation.
• Supporting financial administration processes including invoices, payments and supplier management.
• Acting as a trusted point of contact for employees, suppliers and external partners.
• Continuously improving business processes and helping the organization scale professionally.
• Assisting with budgeting, reporting and financial documentation in collaboration with the CFO.
• Assisting with cash flow monitoring and payment processing in collaboration with the CFO.
• Managing HR administration including onboarding, employment contracts and personnel records.
• Coordinating recruitment processes and supporting hiring activities.
• Supporting the CEO with planning, agenda management and follow-up on strategic initiatives.
• Supporting on business travel, meetings, conferences and internal events.
• Supporting grant applications and administration, investor reporting and compliance activities.
• Supporting contract administration and document management.

Who You Are

We’re looking for a highly organized professional who enjoys helping people, creating structure and taking ownership.

• Bachelor’s degree in Business Administration or equivalent working and thinking level.
• 5+ years of experience in operations, executive support, office management, HR, finance administration or similar roles.
• Strong organizational and planning skills.
• Energetic in communication, love to create a vibrant office culture
• Experience working directly with senior management or executives.
• Excellent written and verbal communication skills in English. Dutch is a plus.
• Experience with Microsoft 365. Experience with Exact and CRM applications is a plus.
• Ability to work independently and proactively.
• Entrepreneurial mindset and willingness to take ownership.

What We Offer

• Flexible working, partially on High Tech Campus Eindhoven and partially from home.
• Significant responsibility and opportunity to shape the way Usono operates as it grows internationally.
• A chance to contribute to medical innovation used in elite sports, rehabilitation and healthcare worldwide.
• Potential to participate in equity through SARs (details to be communicated in later interview stage).