Management Assistant

Caely Renewables; Amsterdam; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Relocation budget

Unlimited holidays

Pension scheme

Gym access 24/7

Weekly fitness classes

Annual company trip

Electric bikes

Job summary

Caely Renewables in Amsterdam is seeking a highly organized Management Assistant to support our management team. You will coordinate travel, manage calendars, and ensure clear communication across the organization with discretion.

The role involves handling emails, phone calls, and internal/external meetings, preparing agendas and minutes, and assisting with ad hoc projects. A proactive, professional approach and excellent English are essential.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication in English.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office suite.

Responsibilities

• Coordinate travel arrangements including flights, accommodation, and itineraries.
• Manage complex calendars and schedule meetings, anticipate conflicts.
• Handle emails, calls, and correspondence with timely responses.
• Prepare agendas and minutes for meetings.
• Act as liaison between management and stakeholders; support project coordination.

Skills

Personal Assistant

Executive Support

Communication

English Proficiency

Tools

Microsoft Office

Job description

The Candidate

We are seeking a highly organized, proactive, and professional Management Assistant to support our Management Team. The successful candidate will play a pivotal role in ensuring the seamless execution of daily operations, efficient coordination of schedules, and clear, timely communication across the organization.
This position requires exceptional attention to detail, strong organizational and time management skills, and the ability to manage confidential information with the highest level of discretion and integrity.

The Role

The Management Assistant will handle all aspects of travel coordination, including booking flights, accommodation, and preparing detailed itineraries. Responsibilities also include managing incoming communications such as emails, phone calls, and correspondence, ensuring timely responses and appropriate escalation where necessary.
Key responsibilities include managing comprehensive, high-level administrative support to members of the management team, ensuring the smooth and efficient operation of daily activities. The role involves managing complex calendars, scheduling meetings, and coordinating appointments while anticipating scheduling conflicts and priorities. It includes organising internal and external meetings, preparing agendas, and accurately recording minutes where required.
In addition, the Management Assistant will act as a key point of contact between management and internal and external stakeholders, supporting effective communication and coordination across the organisation. The position also involves assisting with project coordination, tracking action points, and ensuring deadlines are met. The successful candidate will be expected to proactively identify needs, support ad hoc requests, and contribute to special projects as required. A core requirement of this role is the ability to manage sensitive and confidential information with the utmost discretion, integrity, and professionalism at all times.

The Requirements

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• High level of English proficiency (written and spoken)
• High level of professionalism and discretion
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and anticipate needs proactively
• Strong time management and problem-solving abilities
• Comfortable working in a fast-paced environment
• Flexibility and willingness to adapt to changing priorities

The Offer

• Work in an inspiring, fast-growing commodity sector.
• Competitive salary with a bonus scheme.
• Collaborative and ambitious culture.
• Get support with a relocation budget.
• Unlimited holidays.
• Join a diverse team with 15+ nationalities.
• Pension scheme.
• Access a fully equipped gym 24/7.
• Weekly bootcamp fitness classes.
• Annual company trip.
• Free electric bikes during the day.
• Weekly padel court