Executive Leadership Assistant Product & Innovation

Versuni (formerly Philips Domestic Appliances); Amsterdam; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Work from home allowance

Commuting allowance

Phone allowance

Pension scheme

Health insurance discount

Gym membership discount

Product discounts on Versuni products

Office in Amsterdam

Job summary

Versuni in Amsterdam is seeking an Executive Leadership Assistant to provide high-level administrative and coordination support to senior executives and their leadership team. You will manage calendars, prepare presentations, coordinate travel, handle confidential matters, and act as a primary liaison with internal and external stakeholders.

You will support leadership meetings, track actions, and help drive operational efficiency.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• 5+ years of experience in executive support or office management.
• Proven experience supporting senior leadership or C-suite in a corporate environment.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare presentations, reports, and other documents to support executive decision-making.
• Coordinate and prioritize incoming requests and ensure timely responses.
• Handle confidential information with discretion and professionalism.
• Act as a key contact between executives and internal/external stakeholders.
• Organize and coordinate executive meetings, agendas, logistics, and follow-up actions.
• Support leadership meetings, business reviews, and company events.
• Track action items, deadlines, and deliverables; drive initiatives and operational priorities.
• Draft, review, and proofread executive communications and reports; maintain relationships.

Job description

As Executive Leadership Assistant, you will provide high-level administrative, operational, and coordination support to senior executives and their leadership team. You play a critical role in enabling efficient decision-making, seamless collaboration, and effective execution across the business.

This role requires exceptional organizational skills, strong business awareness, and the ability to manage multiple priorities in a dynamic, fast-paced environment. You are highly proactive, detail-oriented, and trusted to handle confidential matters with professionalism and discretion.

About the role

The impact you’ll make:

Administrative Support

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements while ensuring effective prioritization of time and commitments
• Prepare presentations, reports, correspondence, and other business documents to support executive decision-making
• Coordinate and prioritize incoming requests, ensuring timely responses and smooth follow-up on key topics
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Act as a key point of contact between executives and internal as well as external stakeholders

Meeting & Event Coordination

• Organize and coordinate executive meetings, including agenda preparation, meeting logistics, note-taking, and follow-up on actions
• Support the planning and execution of leadership meetings, business reviews, and company events
• Ensure effective communication and alignment between leadership teams and key stakeholders

Project & Operations Management

• Track action items, deadlines, and deliverables to ensure timely completion and accountability
• Support executives in driving key initiatives and operational priorities
• Collaborate cross-functionally to improve ways of working and enhance operational efficiency

Communication & Relationship Management

• Draft, review, and proofread executive communications, presentations, and reports
• Build and maintain strong working relationships with internal and external partners
• Represent executives professionally in meetings and communications when required
• Facilitate clear and effective communication across leadership teams and stakeholders

The skills and knowledge you’ll bring

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred
• 5+ years of experience in executive support, office management, or similar roles
• Proven experience supporting senior leadership or C-suite executives in a corporate environment
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, or Google Workspace
• Strong interpersonal skills with the ability to build trusted relationships across all levels of the organization
• High level of discretion and professionalism when handling sensitive or confidential information
• Proactive, resourceful, and solution-oriented with strong problem-solving capabilities
• Ability to work independently and perform effectively in a fast-paced environment

What we’ll give you in return

• Internationally competitive base salary benchmarked against global industry and market leaders
• Performance-based Annual Incentive Program rewarding those who dare and achieve more
• Top of the market pension scheme with higher-than-average company contributions
• Work from home, commuting and phone allowances to support your daily commute, home office setup and business connectivity
• Balanced office-based working with flexibility to work from home based on team needs and individual circumstances
• Work from abroad up to 30 days per year
• Structured holiday policy including defined care days, enhanced maternity/paternity leave, and a capped option to purchase additional leave days annually
• Bicycle Plan with the possibility to select a company bicycle for daily commute along with accessories and insurance
• Health Insurance Discount when signing up with the partner insurance
• Gym Membership Discount to support your focus on health and wellbeing
• Product Discounts on all Versuni products sold under the Philips brand and other brands
• An office that feels like home, with an easily accessible and modern office location in Amsterdam and many lunch options nearby
• High growth environment offering exciting learning and career development perspectives beyond your first role
• Inclusive working culture and family spirit