Management Assistant

Usono; Eindhoven; On-site; EUR 55,000 - 85,000; Full time

Benefits offered by this job

Flexible working

Hybrid work on High Tech Campus Eindh

Opportunity to shape growth

Equity through SARs

Job summary

Usono is seeking a highly organized Management Assistant to support the CEO and CFO in financial administration, HR coordination and business operations.

You will help create structure, drive growth and ensure day-to-day operations run smoothly as the company grows internationally. The role blends executive support with process improvement and a hands-on approach.

Qualifications

• Bachelor's degree in Business Administration or equivalent.
• 5+ years in operations, executive support, office management or finance administration.
• Excellent written and verbal communication in English (Dutch a plus).
• Experience with MS 365, CRM apps and Exact is a plus.

Responsibilities

• Coordinate operational activities to keep the company running smoothly.
• Support financial administration including invoices and supplier management.
• Act as a point of contact for employees, suppliers and partners.
• Improve business processes and assist with budgeting and reporting.
• Support HR administration, recruiting and onboarding.
• Assist the CEO with planning, meetings and follow-up on strategic initiatives.

Skills

Organizational skills

Communication skills

Proactive mindset

Experience with senior management

English proficiency

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365

CRM applications

Exact

Job description

About Usono

Usono is a MedTech company that revolutionizes musculoskeletal (MSK) ultrasound through dynamic imaging solutions. Our main product, ProbeFix Dynamic, is used by doctors of elite sports organizations such as Lugano FC, TorinoFCand research institutions such as Mayo Clinic and MIT. Thanks to our hardware, they unlock new insights in the body in movement, for prevention,diagnosisand rehabilitation.

As Usono continues to grow internationally, we are looking for an organized, trustworthy and proactive Management Assistant with financial and HR experience, to support our senior leadership team. This is a unique role combining executive support, finance administration, HR coordination and business operations. You will be the trusted right hand to the CEO and CFO, helping to create structure, drive growth and ensure day-to-day operations at Usono run smoothly, allowing our team to focus on innovation, business and growth.

The Job

As our Management Assistant, you will be responsible for coordinating many of the operational activities that keep the company running efficiently. Your responsibilities include:

• Maintaining operational processes,templatesand internal documentation.
• Supporting financial administration processes including invoices,paymentsand supplier management.
• Acting as a trusted point of contact for employees,suppliersand external partners.
• Continuously improving business processes and helping the organization scale professionally.
• Assistingwith budgeting,reportingand financial documentation in collaboration with the CFO.
• Assistingwith cash flow monitoring and payment processing in collaboration with the CFO.
• Managing HR administration including onboarding, employment contracts and personnel records.
• Coordinating recruitment processes and supporting hiring activities.
• Supporting the CEO with planning, agendamanagementand follow-up on strategic initiatives.
• Supporting on business travel, meetings, conferences and internal events.
• Supporting grant applications and administration, investor reporting and compliance activities.
• Supporting contract administration and document management.

Who You Are

We're looking for a highly organized professional who enjoys helping people, creating structure and taking ownership.

• Bachelor's degree in Business Administration or equivalent working and thinking level.
• 5+ years of experience in operations, executive support, office management, HR, finance administration or similar roles.
• Strong organizational and planning skills.
• Energetic in communication, love to create a vibrant office culture
• Experience working directly with senior management or executives.
• Comfortable handling confidential information.
• Excellent written and verbal communication skills in English. Dutch is a plus.
• Experience with Microsoft 365. Experience withExactand CRM applicationsis a plus.
• Ability to work independently and proactively.
• Entrepreneurial mindset and willingness to take ownership.

What We Offer

• Flexible working, partially on High Tech Campus Eindhoven and partially from home.
• Significant responsibility and opportunity to shape the way Usono operates as it grows internationally.
• A chance to contribute to medical innovation used in elite sports,rehabilitationand healthcare worldwide.
• Potential toparticipatein equity through SARs (details to be communicated in later interview stage).

Ready to Make an Impact?