Executive Assistant

SIRE LIFE SCIENCES; Hoofddorp; On-site; EUR 24,796 - 35,817; Part time

Benefits offered by this job

3-month contract

Part-time 24 hours/week

Job summary

SIRE LIFE SCIENCES in the Netherlands seeks an Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, coordinate international travel, and organize meetings and events in a fast-paced, multinational environment.

This 3-month, part-time contract (24 hours/week) offers exposure to diverse stakeholders, confidential communications, and opportunities to contribute to strategic projects while ensuring smooth day-to-day operations.

Qualifications

• Proven experience as an Executive Assistant, Management Assistant, Personal Assistant, or in a similar executive support role.

Responsibilities

• Manage complex calendars, schedules, and inboxes for senior executives, ensuring efficient time management and meeting coordination.

Skills

Calendar management

Travel coordination

Executive support

Communication

Multitasking

Tools

Outlook

PowerPoint

Excel

Word

Job description

The Company

Our client is a global food and beverage company committed to bringing health through food to as many people as possible. With leading brands across Dairy, Plant-Based, Waters, and Specialized Nutrition, the company combines innovation, sustainability, and science to create healthier products for consumers worldwide.

Role Description

As an Executive Assistant, you will provide high-level administrative support to senior leadership by managing complex calendars, coordinating international travel, organizing executive meetings and events, and handling confidential communications. You will act as a trusted partner, ensuring smooth day-to-day operations while collaborating with internal and external stakeholders in a fast-paced international environment.

Responsibilities

• Manage complex calendars, schedules, and inboxes for senior executives, ensuring efficient time management and meeting coordination.
• Coordinate domestic and international travel arrangements, including flights, hotels, visas, and transportation.
• Organize leadership meetings, workshops, conferences, and events, including preparing agendas, presentations, meeting minutes, and tracking action items.
• Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and administrative support.
• Handle purchase orders, expense reports, vendor coordination, and other day-to-day administrative activities.
• Support ad hoc projects, maintain organizational documents, contact lists, and reports, while creating presentations and performing basic Excel analysis.

Requirements

• Proven experience as an Executive Assistant, Management Assistant, Personal Assistant, or in a similar executive support role.
• Experience supporting senior leaders such as Directors, VPs, SVPs, or C-level executives in a fast-paced corporate environment.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and confidential information.
• Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word.
• Excellent communication and stakeholder management skills, with the ability to collaborate across various business functions.
• Fluent in English; previous experience in multinational, FMCG, pharmaceutical, or corporate environments is highly preferred.

Other Information

This is a 3-month contract opportunity, offering a part-time schedule of 24 hours per week.