Junior PMO - New ERP

Huxley; Amsterdam; On-site; EUR 34,000 - 52,000; Full time

Job summary

Huxley is seeking a Junior Project Manager/Graduate to provide essential operational and administrative support to the Lead PMO on the New ERP - BTL on RISE programme. You will help with governance, reporting, data hygiene, and daily ways of working, acting as the PMO's operational engine.

You will coordinate meetings, prepare packs, chase updates, and maintain templates and dashboards while ensuring accuracy and timeliness in a fast-paced environment.

Qualifications

• 1-3 years in project coordination, business administration, or operations support.
• Strong attention to detail and ability to produce accurate documentation.
• Baseline proficiency in PM software, Excel, and presentation tools.

Responsibilities

• Coordinate end-to-end logistics and deliverables for PMO meetings and governance forums.
• Prepare presentation packs, capture accurate minutes, and track action items to closure.
• Chase updates from workstream leads and ensure data completeness for dashboards.
• Monitor RAID log, update owners, and track mitigation deadlines.
• Handle PM software references (Jira, Confluence) and template maintenance.
• Assist with project expenses and highlight variances against baselines.
• Provide day-to-day PMO administration including calendar management and logistics.

Skills

Attention to detail

Proficiency in Excel

PowerPoint

Communication skills

PM software familiarity

Tools

Jira

Confluence

Excel

Job description

Role overview
The Junior Project Manager/ Graduate provides essential operational and administrative support to the Lead PMO, ensuring the smooth execution of governance, reporting, and daily ways of working across the New ERP - BTL on RISE programme. They act as the operational engine of the PMO. The role focuses on data hygiene, schedule coordination, reporting aggregation, and administrative rigor.

Key Responsibilities

• Coordinate end-to-end logistics and deliverables for all PMO meetings and governance forums, ensuring presentation packs are prepared, accurate minutes are captured, and action items are tracked to closure.
• Status Reporting & Dashboards: Chases workstream leads for updates, checks data completeness, flags missing information
• Monitors the central RAID log, ensures items are regularly updated by owners, and tracks mitigation deadlines.
• Acts as the first point of contact for PM software (e.g., Jira, Confluence), and maintains templates.
• Support the maintenance of project expenses and highlights variances against baselines.
• Proactively handle day-to-day PMO administration, including calendar management, room bookings, workshop logistics, attendee coordination, and accurate note-taking.
• Maintain a strong , balancing structured PMO support with hands‑on execution to maintain programme momentum.
• Meticulous in reviewing progress updates, document packs, and data logs; catches discrepancies, formatting issues, or missing inputs before materials reach leadership.
• Excellent time management; able to balance multiple routine tasks (e.g., weekly status reporting) alongside ad‑hoc logistics requests in a fast‑paced environment.
• Respects and enforces established frameworks, templates, and ways of working across diverse workstreams.
• Confident, polite, and persistent in diplomatic "chasing" of workstream leads and PMs to meet reporting deadlines and close out action items.
• Able to summarize complex updates into clear, concise meeting minutes, action logs, and status updates.
• Approaches workstreams with a supportive, collaborative mindset, making it easy for project teams to engage with the PMO.
• A proactive "no task too small" attitude; willing to roll up sleeves to solve administrative hurdles, room bookings, or session setups to keep the programme moving.
• Identifies minor operational bottlenecks (e.g., broken links, missing pre-reads, outdated templates) and proposes practical fixes.
• Stays calm and structured when meeting schedules, priorities, or workstream deliverables shift quickly.
• Working knowledge or quick adaptability to PM software (e.g., Jira, Confluence).
• Basic skills in Excel(tracking logs, basic formulas, formatting) and PowerPoint / Slides (deck formatting, visual consistency)
• Experience: 1-3 years in project coordination, business administration, or operations support.
• Core Skills: Strong attention to detail, baseline proficiency in project management software/Excel, solid business writing, and confident communication.
• Mindset: Highly organized, proactive, comfortable chasing people for updates diplomatically, and process-oriented.