Hybrid NGO Admin & Operations Coordinator

Truth Guardians; Den Haag; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Private health insurance

Job summary

Truth Guardians seeks an experienced Administration Officer to ensure smooth office operations across administration, procurement, logistics, and coordination. The role requires high organization, confidentiality, and proactive management of multiple priorities.

Based in Den Haag with hybrid work, you will support HR, onboarding, supplier relations, and compliance with GDPR and donor rules while working closely with the Operations Manager and staff across locations.

Qualifications

• BA in business administration, social studies, or any other relevant field.
• Minimum 3 years of relevant professional experience.
• Proven experience as Administration Officer; experience in administration, procurement, logistics (preferably in an NGO/grant funded organisation).
• Able to manage multiple activities and identify priorities, meet deadlines, and solve problems.
• Knowledge of HR functions and good understanding of labour law in the Netherlands and EU desirable.
• Fluent in Dutch and English (spoken and written).
• Ability to perform clerical work with a high degree of accuracy and attention to details.
• High sense of confidentiality, reliability, and discretion.

Responsibilities

• Office coordination and management of office facilities.
• Monitor the STG calendar and schedule appointments.
• Manage office supplies, security protocols and safe logs.
• Organise the filing system for important and confidential documents.
• Coordinate travel arrangements for the STG team and visitors.
• Coordinate with travel agencies and support cross-departmental meetings and events.
• Ensure smooth execution of events, meetings, and trips.
• Purchase goods and services for the office per internal policy and donor rules.
• Control inventory of staff equipment and assets in the office.
• Support relations with Dutch stakeholders and donors, bridging language and cultural differences.
• Attend relevant meetings and events as requested.
• Support HR in review of employment and working conditions to ensure legal compliance.
• Support onboarding and employee records management.
• EnsureCompliance with policy, GDPR, donor regulations and internal procedures.

Skills

Office coordination

Multitasking

Communication

Dutch language

English language

Interpersonal skills

Attention to detail

Education

BA in business administration

Job description

Truth Guardians seeks an experienced Administration Officer to ensure smooth office operations across administration, procurement, logistics, and coordination. The role requires high organization, confidentiality, and proactive management of multiple priorities.

Based in Den Haag with hybrid work, you will support HR, onboarding, supplier relations, and compliance with GDPR and donor rules while working closely with the Operations Manager and staff across locations.