Administrative Officer

Truth Guardians; Den Haag; Hybrid; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Private health insurance

Zusammenfassung

Truth Guardians seeks an experienced Administration Officer to ensure smooth office operations across administration, procurement, logistics, and coordination. The role requires high organization, confidentiality, and proactive management of multiple priorities.

Based in Den Haag with hybrid work, you will support HR, onboarding, supplier relations, and compliance with GDPR and donor rules while working closely with the Operations Manager and staff across locations.

Qualifikationen

• BA in business administration, social studies, or any other relevant field.
• Minimum 3 years of relevant professional experience.
• Proven experience as Administration Officer; experience in administration, procurement, logistics (preferably in an NGO/grant funded organisation).
• Able to manage multiple activities and identify priorities, meet deadlines, and solve problems.
• Knowledge of HR functions and good understanding of labour law in the Netherlands and EU desirable.
• Fluent in Dutch and English (spoken and written).
• Ability to perform clerical work with a high degree of accuracy and attention to details.
• High sense of confidentiality, reliability, and discretion.

Aufgaben

• Office coordination and management of office facilities.
• Monitor the STG calendar and schedule appointments.
• Manage office supplies, security protocols and safe logs.
• Organise the filing system for important and confidential documents.
• Coordinate travel arrangements for the STG team and visitors.
• Coordinate with travel agencies and support cross-departmental meetings and events.
• Ensure smooth execution of events, meetings, and trips.
• Purchase goods and services for the office per internal policy and donor rules.
• Control inventory of staff equipment and assets in the office.
• Support relations with Dutch stakeholders and donors, bridging language and cultural differences.
• Attend relevant meetings and events as requested.
• Support HR in review of employment and working conditions to ensure legal compliance.
• Support onboarding and employee records management.
• EnsureCompliance with policy, GDPR, donor regulations and internal procedures.

Kenntnisse

Office coordination

Multitasking

Communication

Dutch language

English language

Interpersonal skills

Attention to detail

Ausbildung

BA in business administration

Jobbeschreibung

The postholder will play a key role in supporting the smooth and efficient operation of the office through the provision of administrative, operational, procurement, and coordination support. The role requires a highly organized and proactive professional with the ability to manage multiple priorities, maintain confidentiality, and ensure high standards of accuracy and professionalism at all times.

TERMS OF REFERENCE

Duty station: Den Haag, Netherlands

Line manager: Operations Manager

Line management Responsibility: N/A

Full-time/Part-time: Full-time

Work Modality: Hybrid

Tasks and activities

• Office coordination and management of office facilities.
• Monitor the Stichting Truth Guardians (STG) calendar and schedule appointments.
• Manage office supplies, security protocols and safe logs.
• Organise the filing system for important and confidential documents.
• Coordinate travel arrangements for the STG team in accordance with STG policy and donor requirement; provide support to coordinating and visiting staff from other STG’s offices.
• If necessary, coordinate with a travel agency. Work closely together with other departments and/or organizations and (co-)organize meetings, events, and activities.
• Ensure a smooth-running and execution of events, meetings and trips.
• Purchase goods and services for office in accordance with STG’s internal procurement policy, and donor requirements’ rules and regulations.
• Control STG’s inventory of physical assets in the office including staff equipment.
• Support the facilitation of mutually beneficial relationships with Dutch stakeholders, such as other NGO’s, research centres, policy makers and possible donors by bridging language barriers and cultural differences and connect them to the appropriate person within the STG.
• Attend relevant internal and external meetings, events, and activities if officially requested.
• Support HR in review employment and working conditions to ensure legal compliance.
• Support in monitor effective orientation and onboarding for new employees.
• Support in employee records (attendance, data, etc.) according to policy and legal requirements.
• Ensure Compliance with organisational policy, GDPR requirements, donor regulations, and internal procedures.

Required qualifications: Education, Experience and Competencies:

• BA in business administration, social studies, or any other relevant field.
• Minimum 3 years of relevant professional experience.
• Proven experience as Administration Officer; experience in administration, procurement, logistics (preferably in an NGO/grant funded organisation).
• Able to manage multiple activities and identify priorities, meet deadlines, and solve problems.
• Knowledge of HR functions and good understanding of labour law in the Netherlands and EU desirable.
• Cross-cultural communication and interpersonal skills, and able to interact professionally with culturally diverse staff and stakeholders.
• Fluent in Dutch and English (spoken and written).
• Ability to perform clerical work with a high degree of accuracy and attention to details.
• High sense of confidentiality, reliability, and discretion.
• Integrity and sharing of STG’s values and ethical standards.

Excellent communication and interpersonal skills; ability to liaise with diverse stakeholders.

Ability to work effectively under pressure and in complex environments, including remote coordination across locations and time zones.

Salary and Benefits

The Organization offers a competitive remuneration package including, but not limited to, private health insurance.

Closing date for application: 31 October 2026.

Stichting Truth Guardians believes in achieving diversity in its workforce by encouraging all qualified applicants to apply for announced vacancies.

Stichting Truth Guardians is committed to its employees, ensuring they are not subject to sexual exploitation or abuse in exchange for the services they provide. Additionally, they are responsible for safeguarding children from harm and abuse, ensuring a safe environment for them. The organization strives to create a secure work environment for everyone, free from any form of harassment, harm, exploitation, or misconduct during work that may undermine the dignity and safety of volunteers and employees.