Human Resources and Finance Assistant, QED EU-Delft, Netherlands

Dutch United Instruments; Netherlands; Remote; EUR 40,000 - 50,000; Full time

Benefits offered by this job

Salary €3,300–€4,200 gross per month

27 vacation days + 13 ADV days

Pension CAO Metalektro

Flexible working hours

Hybrid work (1–2 days home)

Career development

Job summary

QED Technologies Europe is seeking a Human Resources and Finance Assistant to support sales, HR and finance administration in a fast-paced, international Delft office.

You will manage contracts, invoicing, payments, and HR tasks, coordinating with Finance and Sales teams to ensure accurate data and timely reporting.

Qualifications

• MBO4/HBO level, preferably in finance or administration.
• Experience with administrative processes (HR and/or finance is a plus).
• Good skills in ERP, CRM, Excel, Word or similar systems.
• Accurate, structured and detail-oriented work style.
• Proactive and customer-oriented communication.
• Fluent Dutch and English, both written and spoken.

Responsibilities

• Process sales and service contracts, orders, and customer data in CRM and ERP systems.
• Check and process incoming invoices; prepare and send sales invoices.
• Monitor payment statuses in coordination with the Finance Manager.
• Handle administrative HR tasks, including contracts and absence registration.
• Prepare standard reports and provide status updates when required.
• Communicate document status in sales processes to internal stakeholders and customers.

Education

MBO4 / HBO in finance or administration

Tools

ERP systems

CRM systems

Excel

Word

Job description

Human Resources and Finance Assistant, QED EU-Delft, Netherlands

Full-time Regular Professional Delft, Zuid-Holland, NL

21 days ago Requisition ID: 1124

Salary Range: €39,600.00 To €50,400.00 Annually

Human Resources & Finance Assistant

Location: Delft, Netherlands
Hours per week: 32-40

At QED Technologies Europe, you will support the HR and Finance function by ensuring accurate and structured administrative processing of sales, service, HR, and financial data. Within our international team in Delft – responsible for the development, production, sales, and service of high-precision metrology systems – you play an essential role in keeping daily operations running smoothly and correctly.

This position requires that the individual be permanently authorized to work in Delft, Netherlands and will not require employer sponsorship, now or in the future. Please only apply if you have permanent work authorization to work in Delft, Netherlands.

What you will do

In this role, you are responsible for supporting sales, operations, finance, and HR activities through accurate administrative processing.

Your key responsibilities:

• Process sales and service contracts, orders, and customer data in CRM and ERP systems
• Check and process incoming invoices and prepare and send sales invoices
• Monitor payment statuses in coordination with the Finance Manager
• Handle administrative HR tasks, including contracts and absence registration
• Prepare standard reports and provide status updates when required
• Act as a point of contact for document status in sales processes and communicate progress to internal stakeholders and, where applicable, customers

What we offer

At QED Technologies Europe, you will join an international, high-tech environment where precision, collaboration, and ownership are key. You will work closely with experienced colleagues and have the opportunity to develop your skills in both HR and finance administration.

Your benefits include:

• Competitive salary of €3,300 – €4,200 gross per month (depending on experience)
• 27 vacation days + 13 ADV days (based on a 40-hour workweek)
• Pension scheme and attractive secondary employment benefits in accordance with the Metalektro Collective Labour Agreement (CAO Metalektro)
• Flexible working hours (e.g. 7:30–16:00 or 9:00–17:30)
• Hybrid working (1–2 days working from home)
• Opportunities for personal development and career growth within an international organisation

What you bring

You are a structured and accurate professional who enjoys administrative work and supporting finance and HR processes. You work independently, are service-oriented, and communicate clearly with colleagues and external stakeholders.

Your profile includes:

• MBO4 / HBO working and thinking level, preferably in finance or administration
• Experience with administrative processes (HR and/or finance is a plus)
• Good skills in ERP, CRM, Excel, Word, or similar systems
• Accurate, structured, and detail-oriented way of working
• Proactive and customer-oriented communication style
• Good command of Dutch and English, both written and spoken

About QED Technologies Europe

QED Technologies Europe develops high-end optical metrology instruments used globally in satellites, telescopes, medical imaging devices, and semiconductor manufacturing. Founded as Dutch United Instruments, we became part of QED Technologies in 2025, strengthening our international position while maintaining our collaborative, hands-on culture.

From our office in Delft, we work with a team of around 25 colleagues on the development, production, sales, and service of advanced metrology systems. We combine the agility of a small organisation with the reach of a global technology leader.