Head of Communications Operations (Hybrid, Global)

Nebius; Amsterdam; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning"

Flexibility and ownership

Collaborative and innovative culture

Opportunity to work on impactful AI"

International environment and talented

Job summary

Nebius, headquartered in Amsterdam, is building a new operations function within the Communications organisation to support External Communications, People Communications, and Sustainability teams. The role offers considerable autonomy reporting to the Chief Communications Officer, with potential to expand the function as needed.

You will manage day-to-day activities of the communications assistant and collaborate with the Project Manager for AI adoption.

Qualifications

• Experience in an operations, strategy, or chief-of-staff type role within a communications, marketing, or media organisation.
• Strong project management skills: you know how to design a process, stick to it, and adapt it when it isn't working.
• Financial competence: comfortable managing budgets, tracking spend, and working with finance teams.
• Comfortable working across a distributed team in multiple time zones.
• Clear and direct communication style, written and verbal.
• Pro‑active approach to problem‑solving – you are a self‑starter who comes with solutions, not questions.
• A strongly collaborative, low‑ego approach based on building trust with the team and across the company.
• Genuine interest in AI and technology: you don't need to be an engineer, but you need to be intellectually engaged with what we're building.

Responsibilities

• Own the communications team's operational rhythm: quarterly and annual planning; internal calendars; team events, meetings and offsites; and cross-team coordination.
• Coordinate team events, offsites, and the operational side of the management meeting cycle.
• Act as connective tissue across the communications organisation, to help ensure maximum alignment and avoid duplications of effort or working at cross‑purposes.
• Help develop and maintain the communications team's planning frameworks, OKRs, and goal-tracking.
• Prepare materials for leadership reviews and internal reporting on team performance and pipeline.
• Support senior leads on specific strategic projects as agreed.
• Build and maintain robust budgeting processes that give leads clear visibility into their spend at any point in the year.
• Oversee implementation of the communications team budget: tracking spend, flagging variances, managing purchase orders and invoicing with finance.
• Manage vendor and agency contracts: renewals, onboarding, scope changes, and compliance with procurement processes.
• Identify tooling needs and build the stack, from evaluation through to implementation and maintenance of third‑party tools across the organisation.
• Lead the communications team's adoption of AI tools, identifying where they add genuine value and helping team members use them effectively.
• Work with IT and procurement to manage tool contracts, access, and spend

Skills

Project management

Budget management

Time zone coordination

Communication skills

Proactive problem solving

Team coordination

Strategic thinking

Tools

Project management software

Job description

Nebius, headquartered in Amsterdam, is building a new operations function within the Communications organisation to support External Communications, People Communications, and Sustainability teams. The role offers considerable autonomy reporting to the Chief Communications Officer, with potential to expand the function as needed.

You will manage day-to-day activities of the communications assistant and collaborate with the Project Manager for AI adoption.