Global Travel & Exec Operations Assistant

OMA; Rotterdam; On-site; EUR 40,000 - 60,000; Full time

Job summary

An international architectural firm based in Rotterdam seeks a proficient Travel & Operations Assistant to support the Founding Partner. The ideal candidate will manage travel arrangements, coordinate schedules, and provide logistical support while demonstrating excellent communication skills in Dutch and English. This role involves handling shifting priorities in a fast-paced environment. Availability for after-hours travel planning is required.

Qualifications

• Minimum 5 years of experience in a similar role, ideally supporting a high-profile executive.
• Fluent in Dutch and English (spoken and written); additional languages are a plus.
• Availability to support travel planning outside regular business hours.

Responsibilities

• Organize and book all travel arrangements including flights, hotels, and transfers.
• Manage the Partner's professional and private calendar.
• Handle correspondence and maintain records with discretion.
• Coordinate travel logistics for collaborators and project teams.
• Assist with general administrative logistics.

Skills

Excellent communication skills

Agility

Proactivity

Attention to detail

Ability to manage shifting priorities

Service-minded

Tools

Microsoft Office Suite

Job description

An international architectural firm based in Rotterdam seeks a proficient Travel & Operations Assistant to support the Founding Partner. The ideal candidate will manage travel arrangements, coordinate schedules, and provide logistical support while demonstrating excellent communication skills in Dutch and English. This role involves handling shifting priorities in a fast-paced environment. Availability for after-hours travel planning is required.