Global Procurement & Sustainability Executive Assistant

Global Procurement & Sustainability Executive Assistant; Amsterdam; On-site; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

7% 401(k) matching

Wellness benefits

Job summary

Kraft Heinz is seeking an experienced Executive Assistant to support the Global Procurement & Sustainability function in Amsterdam. This role interacts with senior leaders, manages complex calendars, coordinates international travel, and oversees budgets and vendor relations in a fast-paced, global environment.

The successful candidate will bring 5+ years of senior executive support, exceptional organization, and superb communication skills, with a proactive mindset and high discretion.

Qualifications

• Excellent administrative skills and experience supporting executives or top leaders.
• Experience supporting executives with global responsibilities and cross-cultural teams.
• Strong communication, planning, problem solving, and organizational skills.
• High level of discretion and integrity when handling confidential information.

Responsibilities

• Support Executive Leaders within Global Procurement & Sustainability.
• Manage calendars and workflows for senior leaders.
• Coordinate travel logistics and activities for global engagements.
• Manage invoices, vendors and expenses.
• Plan and coordinate engagement events and communications.
• Protect confidentiality and manage executive workflows with accuracy.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Organization

Discretion

Education

Bachelor's Degree

Tools

Microsoft Office (PowerPoint, Excel, Word, Outlook)

Job description

Job Description

Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. When you join our table, you can expect access to an array of holistic wellness benefits* and perks, including medical, dental and vision coverage, 7% 401(k) matching, Business Resource Groups (BRGs) to help foster diversity, inclusion, and belonging for all employees, an industry-leading total rewards package that emphasizes a high discretionary bonus. *Benefits begin 30 days after hire for hourly employees, and immediately upon hire for salaried employees. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Global Procurement & Sustainability Executive Assistant at a Glance….

This is an excellent opportunity for a candidate with strong administrative skills to support our Global Procurement & Sustainability Function. This position is ideal for a dynamic and enthusiastic individual who functions in a proactive, detail-oriented manner in a fast-paced environment. We are looking for someone who has experience supporting executives with global responsibilities - interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, excellent planning, problem solving and organizational skills. This person should provide leverage to our global procurement leaders.

Reporting to the Chief Procurement & Sustainability Officer, this position is considered a Normal office environment with limited travel or visits to external locations; offices are open workspaces. Additionally, this role is full time and be based in Amsterdam.

What’s on the menu?

• Support Procurement Leaders

• Manage calendars & workflows

• Coordinate travel logistics and activities

• Manage Invoices, vendors and expenses

• Plan and execute engagement events

• Organize communications from the office of their leader

• Ownership & Confidentiality

• Education: Bachelor's Degree

• Experience: At least 5+ years administrative experience supporting executives or top leaders

• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.

• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.

• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.

• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.

• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.

• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.

• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)

• Professionalism and discretion with confidential information

• Excellent analytical, organizational, communication, and interpersonal skills

• Keen attention to detail, ability to exercise initiative and work independently

• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations

• Experience and proficiency working with automated expense tracking, online travel etc.

• Ability to anticipate needs and make sound decisions with minimal direction

• Task oriented and able to drive completion of tasks within narrow timelines

• Ability to work overtime as needed

• Positive can-do attitude

Location(s)

Amsterdam

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.