Global Procurement & Sustainability Executive Assistant

Kraft Heinz; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Job summary

Kraft Heinz in Amsterdam is seeking an Executive Assistant to support the Global Procurement & Sustainability function. The role focuses on proactive calendar management, travel logistics, invoices, vendor coordination, and confidential communications in a dynamic, fast-paced environment.

The ideal candidate has a Bachelor's degree and at least 5 years of senior-executive administration experience, with excellent organizational and interpersonal skills, and advanced Microsoft Office proficiency.

Qualifications

• Education: Bachelor's Degree.
• 5+ years of administrative experience supporting executives.
• Experience providing high-level admin support to senior leaders.
• Ability to manage complex calendars and travel logistics.
• Strong communication and interpersonal skills.
• Discretion and integrity with confidential information.

Responsibilities

• Support Procurement Leaders.
• Manage calendars & workflows.
• Coordinate travel logistics and activities.
• Manage invoices, vendors and expenses.
• Plan and execute engagement events.
• Organize communications from the office of their leader.
• Ownership & Confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Vendor coordination

Communication

Discretion

Organizational skills

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description
Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. When you join our table, you can expect access to an array of holistic wellness benefits* and perks, including medical, dental and vision coverage, 7% 401(k) matching, Business Resource Groups (BRGs) to help foster diversity, inclusion, and belonging for all employees, an industry-leading total rewards package that emphasizes a high discretionary bonus. *Benefits begin 30 days after hire for hourly employees, and immediately upon hire for salaried employees. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Job Description
Here at Kraft Heinz, we grow our people to grow our business, because we believe that great people make great companies. When you join our table, you can expect access to an array of holistic wellness benefits* and perks, including medical, dental and vision coverage, 7% 401(k) matching, Business Resource Groups (BRGs) to help foster diversity, inclusion, and belonging for all employees, an industry-leading total rewards package that emphasizes a high discretionary bonus. *Benefits begin 30 days after hire for hourly employees, and immediately upon hire for salaried employees. Get a peek into life here at Kraft Heinz through our Instagram and TikTok channels!

Global Procurement & Sustainability Executive Assistant at a Glance….

This is an excellent opportunity for a candidate with strong administrative skills to support our Global Procurement & Sustainability Function. This position is ideal for a dynamic and enthusiastic individual who functions in a proactive, detail-oriented manner in a fast-paced environment. We are looking for someone who has experience supporting executives with global responsibilities - interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, excellent planning, problem solving and organizational skills. This person should provide leverage to our global procurement leaders.

Reporting to the Chief Procurement & Sustainability Officer, this position is considered a Normal office environment with limited travel or visits to external locations; offices are open workspaces. Additionally, this role is full time and be based in Amsterdam.

What’s on the menu?

• Support Procurement Leaders
• Manage calendars & workflows
• Coordinate travel logistics and activities
• Manage Invoices, vendors and expenses
• Plan and execute engagement events
• Organize communications from the office of their leader
• Ownership & Confidentiality
  

Recipe for Success – apply now if this sounds like you!

• Education: Bachelor's Degree
• Experience: At least 5+ years administrative experience supporting executives or top leaders
• Proven experience providing high-level administrative support to senior executives or global leadership teams in a fast-paced, complex organization.
• Demonstrated ability to manage complex calendars, scheduling priorities, international travel logistics, expense processes, vendor coordination, and executive workflows with accuracy and efficiency.
• Strong communication skills with the ability to interact professionally and confidently with senior leaders, internal teams, external partners, and stakeholders across different regions and time zones.
• High level of discretion, integrity, and sound judgment when handling confidential information and sensitive business matters.
• Excellent planning, organization, prioritization, and problem-solving skills, with the ability to manage multiple requests, anticipate needs, and follow through on actions independently.
• Strong attention to detail and ability to prepare, review, and coordinate accurate documents, events, presentations, communications, meeting materials, and follow-ups.
• Advanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Professionalism and discretion with confidential information
• Excellent analytical, organizational, communication, and interpersonal skills
• Keen attention to detail, ability to exercise initiative and work independently
• Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
• Experience and proficiency working with automated expense tracking, online travel etc.
• Ability to anticipate needs and make sound decisions with minimal direction
• Task oriented and able to drive completion of tasks within narrow timelines
• Ability to work overtime as needed
• Positive can-do attitude
  

Location(s)

Amsterdam

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.