Food & Beverage Administrator

The Pyrmont Curaçao; Netherlands; Remote; EUR 37,000 - 54,000; Full time

Job summary

The Pyrmont Curaçao Beach Resort is a forthcoming, adults-only all-inclusive resort. This F&B Administrator role provides essential administrative and operational support to the Food & Beverage department, ensuring accurate reporting, scheduling, and documentation aligned with Marriott standards.

You will assist with payroll, procurement, inventory, and vendor communications to enable smooth daily operations and exceptional service.

Qualifications

• Associate degree or diploma in Hospitality Management, Business Administration, or related field preferred.
• Minimum 2-3 years of administrative experience, preferably in hospitality or Food & Beverage environment.
• Experience with pre-opening operations is considered an asset.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with hotel systems such as POS and procurement systems preferred.
• Ability to prepare reports, track data, and manage operational documentation.
• Experience with payroll tracking systems and scheduling tools preferred.
• Strong data entry and administrative coordination skills.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Ability to manage confidential information professionally.
• Ability to work in a fast-paced, multi-outlet hospitality environment.
• Hospitality skills and collaborative approach.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to the Food & Beverage leadership team, including Directors, Managers, and Supervisors.
• Prepare daily, weekly, and monthly operational reports, including revenue, labor, and performance metrics.
• Maintain departmental documentation, SOPs, and operational manuals in alignment with Marriott standards.
• Coordinate departmental meetings, agendas, minutes, and follow-up actions.
• Maintain department calendars, scheduling, and operational planning documents.
• Assist in tracking departmental expenses and budget monitoring.
• Support invoice processing, vendor billing, and expense reconciliation.
• Coordinate with Finance for purchase orders, invoice approvals, and budget tracking.
• Assist with menu costing updates and pricing documentation.
• Coordinate departmental supply orders and inventory tracking.
• Track inventory levels and support inventory audits.
• Maintain vendor database and approved supplier documentation.
• Monitor product availability and support cost control initiatives.
• Assist with payroll tracking, timekeeping, and attendance monitoring.
• Track vacation, leave requests, and scheduling adjustments.
• Maintain employee records and departmental staffing documentation.
• Coordinate onboarding documentation for new hires within the department.
• Serve as a liaison between F&B and other departments.
• Coordinate communication between kitchen, restaurants, bars, and leadership teams.
• Support internal communications, updates, and operational announcements.
• Assist with coordination of special events, promotions, and operational initiatives.
• Ensure documentation aligns with Marriott brand standards and operational guidelines.
• Maintain records related to health, safety, and food compliance requirements.
• Support audits, inspections, and operational reviews.
• Work closely with Marketing to promote outlets and campaigns.

Skills

Organizational skills

Attention to detail

Teamwork

Confidentiality

English communication

Papiamentu language

Payroll coordination

Education

Associate degree or diploma in Hospitality Management or related field

Tools

Microsoft Office

POS systems

Procurement systems

Job description

Set to debut in 2026, The Pyrmont Curaçao Beach Resort is an adults-only, all-inclusive beach resort. As part of the Autograph Collection by Marriott, The Pyrmont blends local culture and history with elevated hospitality and distinctive character. Every detail, from our spaces to our service, is thoughtfully designed to create meaningful, memorable experiences that spark connections and leave lasting impressions.

At The Pyrmont Curaçao Beach Resort, we are building a legacy rooted in authenticity, culture, and exceptional service. Inspired by Curaçao’s rich history and vibrant spirit, we create an environment where heritage becomes legacy, where every guest experience reflects the island’s character, and every moment contributes to something lasting. Through thoughtful personalized service, and a commitment to excellence, we aim to create memorable stays that celebrate individuality and foster meaningful connections.

Position Summary

The F&B Administrator provides administrative and operational support to the Food & Beverage department, ensuring efficient coordination and communication aligned with Marriott brand standards. This role supports leadership with reporting, scheduling, documentation and communication to ensure smooth daily operations across all Food & Beverage outlets.

The F&B Administrator assists with inventory tracking, purchasing coordination, payroll administration, and vendor communication while maintaining accurate records and documentation. This role plays a key part in supporting operational excellence and ensuring the Food & Beverage team delivers exceptional service experiences.

Qualifications

• Associate degree or diploma in Hospitality Management, Business Administration, or related field preferred
• Minimum 2-3 years of administrative experience, preferably in hospitality or Food & Beverage environment
• Experience with pre-opening operations is considered an asset
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience with hotel systems such POSand procurement systems preferred
• Ability to prepare reports, track data, and manage operational documentation
• Experience with payroll tracking systems and scheduling tools preferred
• Strong data entry and administrative coordination skills
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Ability to manage confidential information professionally
• Ability to work in a fast-paced, multi-outlet hospitality environment
• Hospitality skillsand collaborative approach
• Ability to work independently and as part of a team

Excellent communication skills in English and Papiamentu (Spanish and Dutch are an asset).

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support to the Food & Beverage leadership team, including Directors, Managers, and Supervisors
• Prepare daily, weekly, and monthly operational reports, including revenue, labor, and performance metrics
• Maintain departmental documentation, SOPs, and operational manuals in alignment with Marriott standards
• Coordinate departmental meetings, agendas, minutes, and follow-up actions
• Maintain department calendars, scheduling, and operational planning documents
• Assist in tracking departmental expenses and budget monitoring
• Support invoice processing, vendor billing, and expense reconciliation
• Coordinate with Finance for purchase orders, invoice approvals, and budget tracking
• Assist with menu costing updates and pricing documentation

Procurement & Inventory Coordination

• Assist with ordering F&B supplies, operational equipment, and office materials
• Track inventory levels and support inventory audits
• Maintain vendor database and approved supplier documentation aligned with Purchasing Department
• Monitor product availability and support cost control initiatives

Payroll & Scheduling Support

• Assist with payroll tracking, timekeeping, and attendance monitoring
• Track vacation, leave requests, and scheduling adjustments
• Maintain employee records and departmental staffing documentation
• Coordinate onboarding documentation for new hires within the department

Communication & Coordination

• Serve as a liaison between F&B department and other operational departments
• Coordinate communication between kitchen, restaurants, bars, and leadership teams
• Support internal communications, updates, and operational announcements
• Assist with coordination of special events, promotions, and operational initiatives

Compliance & Brand Standards

• Ensure documentation aligns with Marriott brand standards and operational guidelines
• Maintain records related to health, safety, and food compliance requirements
• Support audits, inspections, and operational reviews

Marketing & Promotions Coordination

• Work closely with the Marketing department to support communication and promotion of one Food & Beverage outlet
• Coordinate the sharing of outlet updates, menu changes, seasonal offerings, and promotional initiatives with the Marketing team
• Assist in gathering operational details required for promotional materials, campaigns, and internal communications

Why Join Us?

At The Pyrmont Curaçao Beach Resort, a career is more than a job; it’s an opportunity to create moments that are warm, soulful, and unforgettable. Here, history and modernity meet within the walls of a landmark brought back to life with unique energy. As we build a bold new vision of hospitality, every team member plays a part in shaping experiences that celebrate Curaçao’s heritage while embracing its future. We believe true hospitality comes from genuine connections, from people who bring their own story, culture, and personality to everything they do. At The Pyrmont Curaçao Beach Resort, authenticity inspires, and every encounter leaves a lasting impression. Be part of something inspiring, and truly extraordinary, be part of a legacy in the making.