Executive Office & Coordination Assistant

Damco Spain SL; Rotterdam; Hybrid; EUR 32,000 - 52,000; Full time

Job summary

Maersk is seeking an Office & Management Assistant to provide administrative support across leaders, teams, and visitors in the Netherlands. You will coordinate calendars, meetings, travel, reporting, and day-to-day office operations to ensure smooth daily activity.

The role requires strong organizational skills, attention to detail, and excellent written and verbal communication. Proficiency in MS Office (Outlook/Excel/Word/PowerPoint) is essential in a multinational environment.

Qualifications

• Experience in administration or executive support.
• Strong attention to detail and accuracy.
• Experience in multinational stakeholder environment.
• Proficiency in MS Office applications.

Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Act as a point of contact for general office administration activities.
• Support internal communications and office-related initiatives.
• Assist with the planning and coordination of meetings, workshops, and team events.
• Maintain and update administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Ensure accurate documentation and timely completion of administrative processes.
• Build effective working relationships with internal stakeholders and external partners.
• Provide professional support to visitors and colleagues.

Skills

Administrative support

Organizational skills

Communication skills

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Maersk is seeking an Office & Management Assistant to provide administrative support across leaders, teams, and visitors in the Netherlands. You will coordinate calendars, meetings, travel, reporting, and day-to-day office operations to ensure smooth daily activity.

The role requires strong organizational skills, attention to detail, and excellent written and verbal communication. Proficiency in MS Office (Outlook/Excel/Word/PowerPoint) is essential in a multinational environment.