Office & Management Assistant - The Netherlands

Damco Spain SL; Rotterdam; Hybrid; EUR 32,000 - 52,000; Full time

Job summary

Maersk is seeking an Office & Management Assistant to provide administrative support across leaders, teams, and visitors in the Netherlands. You will coordinate calendars, meetings, travel, reporting, and day-to-day office operations to ensure smooth daily activity.

The role requires strong organizational skills, attention to detail, and excellent written and verbal communication. Proficiency in MS Office (Outlook/Excel/Word/PowerPoint) is essential in a multinational environment.

Qualifications

• Experience in administration or executive support.
• Strong attention to detail and accuracy.
• Experience in multinational stakeholder environment.
• Proficiency in MS Office applications.

Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Act as a point of contact for general office administration activities.
• Support internal communications and office-related initiatives.
• Assist with the planning and coordination of meetings, workshops, and team events.
• Maintain and update administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Ensure accurate documentation and timely completion of administrative processes.
• Build effective working relationships with internal stakeholders and external partners.
• Provide professional support to visitors and colleagues.

Skills

Administrative support

Organizational skills

Communication skills

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Office & Management Assistant - The Netherlands

Office & Management Assistant

The Office & Management Assistant provides administrative and organizational support to leaders, teams, and visitors, ensuring the efficient day-to-day operation of business activities. The role is responsible for coordinating calendars, meetings, correspondence, travel arrangements, reporting, and general office administration.

Key Responsibilities

• Provide administrative and secretarial support to leaders and teams.
• Manage calendars, appointments, and meeting schedules.
• Prepare correspondence, presentations, reports, and meeting materials.
• Maintain records, files, and business documentation.
• Coordinate visitor management and meeting logistics.
• Act as a point of contact for general office administration activities.
• Support internal communications and office-related initiatives.
• Assist with the planning and coordination of meetings, workshops, and team events.
• Maintain and update administrative records and data.
• Prepare routine reports, summaries, and presentations.
• Support budget tracking and expense administration activities.
• Ensure accurate documentation and timely completion of administrative processes.
• Build effective working relationships with internal stakeholders and external partners.
• Provide professional support to visitors and colleagues.

What We're Looking For

• Previous experience in administration, management assistance, executive assistance, office coordination, or a similar support role.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Thrives in multinational stakeholder environment.
• Strong verbal and written communication skills.
• Ability to prioritize workload and manage competing demands.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.

As part of our pre-employment screening, we ask you to provide a VOG.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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