Executive Assistant to Founders | Global Calendar & Travel

Cradle; Amsterdam; On-site; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Equity stake

Career progression opportunities

Job summary

Cradle is seeking an Executive Assistant to support two founding executives, managing calendars, inboxes, travel, and personal admin across Amsterdam, Zurich, and the US. You will ensure seamless scheduling, proactive problem-solving, and discreet handling of sensitive information.

The role suits someone who values trust, clarity, and thoroughness, with experience in handling both professional and personal administrative tasks in a fast-growing startup environment.

Qualifications

• 4+ years supporting senior executives, ideally more than one at a time.
• Sharp judgment about what's urgent, what can wait and what never needs to reach the exec.
• Clear, polished written English.
• You spot the next problem before anyone asks and fix it.
• Experience handling personal admin alongside the professional side, with the discretion that comes with it.
• Organised and dependable without needing a rigid structure; at a ~90-person company you'll often build the process yourself.
• At home in Google Workspace and quick to pick up new software tools.

Responsibilities

• Run two calendars as one system: Protect focus time, balance priorities across time zones, decide what deserves a meeting or email.
• Own the inbox front line: Triage, draft and reply on their behalf to customers, investors, candidates and the team.
• Plan travel end to end: Customer visits, conferences and trips between Amsterdam, Zurich and the US, including flights, hotels, meeting rooms and dinners.
• Take care of personal and life admin: Appointments, household logistics, official paperwork, bills and renewals.
• Prepare every important meeting: Briefs and context ready beforehand, follow up on decisions and actions.
• Make recurring admin disappear: Automate repeated processes so they mostly run themselves.

Skills

Executive support

Prioritization

Written English

Discretion

Personal admin

Organization

Google Workspace

Tech-savvy

Tools

Todoist

Notion

Linear

Job description

Cradle is seeking an Executive Assistant to support two founding executives, managing calendars, inboxes, travel, and personal admin across Amsterdam, Zurich, and the US. You will ensure seamless scheduling, proactive problem-solving, and discreet handling of sensitive information.

The role suits someone who values trust, clarity, and thoroughness, with experience in handling both professional and personal administrative tasks in a fast-growing startup environment.