Executive Assistant

Construsoft; Netherlands; On-site; EUR 45,000 - 61,000; Part time

Benefits offered by this job

Flexible hours

Remote work options

Job summary

Construsoft is seeking an Executive Assistant to support senior leaders across our international organization in the Netherlands. You will manage calendars, coordinate priorities, and help decisions stay aligned.

You’ll travel planning and meetings, prepare presentations, and organize events. Dutch and English communication, discretion, ownership, and proactive problem solving are essential. Flexible work from home or office.

Qualifications

• Experience as an Executive Assistant or similar role.
• Ability to work independently and own responsibilities.
• Strong prioritization and decision-making skills.
• Discretion with confidential information.

Responsibilities

• Manage complex calendars and coordinate priorities.
• Organize international travel and logistics.
• Prepare and follow up on meetings and materials.
• Support presentations and leadership materials.
• Organize events and internal meetings.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Job description

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Executive Assistant (24–32 hours) – Dutch & English speaking

Bring structure, create focus and help senior leaders make the best use of their time.

• A leadership meeting is moved at the last minute.
• An international trip needs to be rearranged.
• Priorities shift throughout the day, while new requests continue to come in.
• Most people react to the chaos. You don't.
• You quickly assess what matters most, adjust where needed and keep everything moving forward.

More importantly:

• You don't just manage calendars. You manage priorities.
• You're comfortable taking ownership, proposing better solutions and telling stakeholders when there is a more effective way to organize their time.

That's exactly what makes you successful in this role!

What you’ll do as a Executive Assistant

The role

As Executive Assistant, you support senior leaders within Construsoft's international organization.

You are a trusted partner who helps create structure, maintain focus and ensure that decisions, meetings and priorities are aligned. While managing schedules is part of the role, your real value lies in your ability to think ahead, coordinate effectively and keep people focused on what matters most.

Your responsibilities include:

• Managing complex calendars and proactively coordinating priorities.
• Organizing international travel and logistics.
• Preparing, coordinating and following up on meetings.
• Managing correspondence and business documentation.
• Supporting the preparation of presentations and leadership materials.
• Organizing events, workshops and internal meetings.
• Identifying planning conflicts before they become problems.
• Taking ownership of scheduling decisions and proposing smarter ways of working.
• Helping stakeholders stay focused on the right priorities.

What You Bring

You know how to create order in a busy environment.

You are confident, organized and comfortable working with senior stakeholders. People trust your judgment because you combine attention to detail with the ability to see the bigger picture.

We're looking for someone who:

• Has experience as an Executive Assistant, Personal Assistant or in a similar role.
• Works independently and takes ownership of responsibilities.
• Is comfortable managing competing priorities and making decisions.
• Thinks in solutions rather than obstacles.
• Can confidently challenge existing ways of working when a better approach is possible.
• Naturally stays several steps ahead.
• Communicates professionally in both Dutch and English.
• Handles confidential information with discretion and professionalism.

What You Can Expect

• A role where you are trusted to take ownership rather than simply execute tasks.
• Direct collaboration with senior leadership, where your insights and recommendations are genuinely valued.
• The opportunity to influence how leaders plan, prioritize and organize their time.
• Freedom to introduce improvements, streamline processes and create more efficient ways of working.
• A flexible working environment where you can work from home, the office or a combination of both.
• A broad position with exposure to different parts of the business, projects and strategic initiatives.
• An international organization with short communication lines, transparency and plenty of room for initiative.
• A salary of up to €5,500 gross per month (full-time equivalent), depending on your experience and background.

About Construsoft

Construsoft supports construction and manufacturing companies with software solutions that improve design, engineering and building processes.

Across multiple countries, colleagues work together to help customers work smarter, more efficiently and with greater confidence.