Executive Assistent

AI-InfraSolutions; Eelde; Hybrid; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

25 vacation days

Travel reimbursement

Pension base premium

Office in Eelde

Job summary

AI-InfraSolutions is seeking an Executive Assistant to support the General Manager in a fast‑moving, international environment. You will anticipate needs, prioritize work, and manage tasks from both internal and external stakeholders with privacy and discretion.

You will coordinate meetings, prepare consultations, and ensure follow‑ups are completed. The role combines practical duties with strategic support, and embraces the use of AI to streamline daily processes.

Qualifications

• Experience as a personal assistant, executive assistant, or similar role, preferably at board level.
• Proactive, solution‑oriented and hands‑on — you notice things and act.
• Direct and assertive communication, without losing collaboration.
• Resilient under pressure, flexible, and able to set priorities when schedules change.
• Fluent in Dutch and English, spoken and written.
• Discretion comes naturally — you handle confidential information carefully.
• Affinity for using AI to make daily work more efficient.

Responsibilities

• Serve as the point of contact for colleagues, clients, and external parties on Marcel's behalf.
• Set priorities and anticipate what Marcel does and doesn't need to handle himself.
• Prepare meetings and consultations and follow up on action points.
• Tackle both one-off and recurring tasks and ensure they are completed.

Skills

Dutch & English

Proactive

Communication

Discretion

Job description

Executive Assistant

Do you know how to keep an overview, set priorities, and handle matters independently for a leadership team that can rely on you?

At AI-InfraSolutions, we help professionals worldwide make outdoor spaces structurally safer and more sustainable. Using AI-driven data analysis and mobile mapping, we map infrastructure and translate that data into insights our clients can genuinely act on. We're growing fast, thinking big, and keeping our feet firmly on the ground - and on each other - along the way.

Our General Manager, Marcel Smit, is looking for an Executive Assistant to structurally take work off his hands. Someone who sees what needs to be done before being asked, speaks their mind, and simply picks things up and sees them through.

What will you do?

• You're the point of contact for colleagues, clients, and external parties on Marcel's behalf, moving easily between different levels.
• You pick up on what's happening within the organization, set priorities, and proactively think along about what Marcel does and doesn't need to handle himself.
• You prepare meetings and consultations (and sometimes follow up on them), and independently follow up on action points.
• You take on both one-off and recurring tasks - from practical matters to more substantive work - and make sure they get done.

Who are you?

• You have experience as a personal assistant, executive assistant, or in a similar role, preferably at board level.
• You're proactive, solution-oriented, and hands-on - you don't wait around, you notice things and act.
• You're direct and assertive in your communication, without losing sight of collaboration.
• You're resilient under pressure, flexible, and know how to set priorities when the schedule changes.
• You're fluent in both Dutch and English, spoken and written.
• Discretion comes naturally to you - you handle confidential information with care.
• You have an affinity for using AI to make daily work more efficient.

What do we offer?

• A direct, informal working environment with short lines to the leadership team.
• A competitive salary and 25 vacation days.
• Travel expense reimbursement and a fully reimbursed pension base premium.
• Hybrid working, with a team that likes to see you in the office in Eelde.
• Room for personal development within a fast-growing, international organization.

Do you recognize yourself in this, and do you want to become our General Manager's right hand? We'd love to hear from you!

Questions about this vacancy? Contact Eric Wever (corporate recruiter) at 0611953540 or [e-mail].