Executive Assistant

JP Gray; Amsterdam; Hybrid; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid working environment

Professional development opportunities

High visibility role

Job summary

JP Gray is seeking an experienced Executive Assistant to support an SVP-level leader in Amsterdam. This position involves acting as a trusted advisor, optimising schedules, and coordinating leadership activities.

The role requires advanced organisational skills and a proactive approach to managing communication. Responsibilities include managing a complex executive calendar, coordinating meetings, supporting project management initiatives, and enhancing internal communications.

Qualifications

• Significant experience supporting VP, SVP or C-level executives.
• Proven experience managing complex stakeholder environments.
• Strong organisational and prioritisation skills.
• Excellent verbal and written communication skills.
• Ability to work independently and exercise sound judgement.

Responsibilities

• Act as a trusted advisor to the SVP on priorities.
• Manage and optimise a complex executive calendar.
• Drive alignment across leadership priorities.
• Coordinate leadership team meetings and governance forums.
• Review and refine leadership communications.

Skills

Stakeholder management

Organisational skills

Communication skills

Process improvement

Project management

Tools

Workday

Concur

Ivalua

Project management tools

Job description

Executive Assistant

Location: Amsterdam (hybrid) Hours: Full-Time Contract: 3 Months with a possibility for an extension Language: English

About the Role

We are looking for an experienced Executive Assistant to act as a trusted advisor and operational partner to an SVP-level leader. This is far more than a traditional Executive Assistant position. You will sit at the heart of the business, helping set priorities, coordinate strategic activities, manage leadership cadences and ensure effective execution of business objectives. You will work closely with senior stakeholders across Strategy, Finance, PMO, Internal Communications and Leadership teams to drive organisational effectiveness and support key business initiatives.

What You’ll Do

Executive Partnering

• Act as a trusted advisor to the SVP on priorities, stakeholder management and operational effectiveness
• Manage and optimise a complex executive calendar
• Drive alignment across leadership priorities and business objectives
• Build strong relationships with internal and external stakeholders

Leadership Operations

• Own the Business Unit leadership cadence
• Coordinate leadership team meetings and governance forums
• Manage agendas, actions, follow-ups and decision tracking
• Support accountability and delivery against strategic priorities

Project Management

• Identify opportunities to improve processes and ways of working
• Coordinate business-wide initiatives with PMOs and key stakeholders
• Support implementation of organisational improvements

Communications

• Review and refine leadership communications
• Partner with Internal Communications teams
• Support town halls, Q&As, all-hands and leadership events
• Help ensure clear and effective messaging across the organisation

Executive Administration

• Manage executive inboxes and delegated actions
• Coordinate onboarding for new hires
• Support approvals, purchase orders, vendor management and administrative processes
• Arrange complex international travel and logistics

Talent & Culture

• Support hiring activities where required
• Participate in candidate interviews
• Help drive great onboarding experiences for new team members

What You Bring

• Significant experience supporting VP, SVP or C-level executives
• Proven experience managing complex stakeholder environments
• Strong organisational and prioritisation skills
• Excellent verbal and written communication skills
• Experience leading executive-level meetings and governance processes
• Ability to work independently and exercise sound judgement
• High level of discretion and professionalism

Nice-to-Have Skills

• Experience in global organisations
• Exposure to PMO, Strategy or Chief of Staff functions
• Event planning and leadership offsite coordination
• Internal communications experience
• Change management experience

Systems & Tools

Experience with some of the following is advantageous:

• Workday
• Concur
• Ivalua
• Project management tools

Benefits & Perks

• Hybrid working environment
• High visibility role with senior leadership
• Opportunity to influence strategic business priorities
• Exposure to cross-functional leadership teams
• Professional development and growth opportunities
• Collaborative and fast-paced environment