Event Coordinator

MIMETAS; Leiden; On-site; EUR 32,000 - 36,000; Part time

Benefits offered by this job

Pension plan

Annual company bonus

Job summary

MIMETAS in Leiden, the Netherlands, seeks an events coordinator to manage conference attendance and exhibitions across sales, marketing, and R&D. You’ll handle booth logistics, registrations, sponsorships, and travel, ensuring smooth execution of each conference engagement.

You will plan preparation and evaluation meetings, coordinate abstracts, posters, and presentations, and help coordinate social media messaging for conferences while maintaining strong communication across teams.

Qualifications

• BSc background with strong marketing mindset.

Responsibilities

• Coordinate conference attendance between departments (sales, marketing, R&D).
• Organize conference attendance logistics: booth shipment, registration, sponsorships, travel arrangements.
• Plan and run preparation and evaluation meetings with participating colleagues.
• Coordinate abstract submissions and support posters/presentations.
• Collaborate to coordinate social media communication of conferences.

Skills

Communication skills

Organizational skills

English language

Education

BSc background in marketing

Job description

Are you passionate about organizing events, coordinating exhibitions, and conferences? Do you love making things run smoothly? Then join our dynamic and fast-paced team inLeiden, the Netherlands. You will coordinate our attendance at conferences with the sales, marketing, and R&D teams. You will be responsible for everything from booking venues, organizing logistics, to working with sponsors. For this role, you need strong communication skills, as well as an eye for detail. Your excellent organizational skills are needed to keep track of everything going on during the planning process.

About MIMETAS

MIMETAS is a world-leading biotech company in the fast-growing ‘organ-on-a-chip’-field. With our innovative products and services that enable 3D tissue modeling, we aim to improve the medicine development process while reducing animal testing. Our clients are pharmaceutical companies and academic institutes who strive to discover new and better treatments for patients. Our team consists of scientists working on services and product development, as well as commercial people spreading the word. Our people are enthusiastic, analytical, and international. Over eighty colleagues work in five locations in Leiden (the Netherlands headquarters) and Enschede (NL), UK, USA, and Japan.

Your tasks will include

• Coordinating conference attendance between the different departments like sales, marketing, and R&D;
• Organizing conference attendance, including booth shipment and logistics, registration, sponsorship packages, contact with the organizers, and coordinating travel arrangements;
• Plan and execute preparation and evaluation meetings with participating colleagues;
• Coordinate abstract submissions and support in the preparation of posters and presentations;
• Collaborate with relevant colleagues to coordinate social media communication of conferences.

Your profile

• You have a BSc background with a strong marketing mindset;
• You have at least 1 year of experience as an event coordinator;
• A background in life sciences is preferred but not necessary;
• You are well-organized with excellent multi-tasking skills;
• You have excellent communication skills to collaborate with members from other teams;
• You are proficient in the English language.

We offer

• A challenging part-time position of 32 hours per week in an international, fast-growing high-tech environment;
• Ample opportunities for personal development and growth;
• A competitive salary with benefits, such as a pension plan and annual company bonus;
• A fun team with colleagues from all over the world that love what they do;