Dynamic Office Administrator – Trade Marks (Amsterdam)

HGF; Amsterdam; On-site; EUR 32,000 - 42,000; Full time

Job summary

HGF is seeking an Office Administrator to support the Amsterdam Trade Marks team. The role handles front of house tasks, document filing, travel bookings and expense processing in a busy IP law firm environment.

Fluency in Dutch and English is required, with strong communication and IT skills. You will work closely with attorneys and paralegals to ensure smooth daily operations and compliance.

Qualifications

• Fluent in Dutch and English, both written and spoken.
• Experience in office administration, reception or facilities preferred.
• Strong organisational and time management abilities.
• Excellent written and verbal communication.
• Proficient with Microsoft Office; Concur experience is a plus.

Responsibilities

• Serve as the first point of contact for office emails, calls and visitors.
• Manage office supplies, shipping, travel bookings and meeting rooms.
• Process expenses and invoices; use Concur for reporting.
• File and route emails and documents to the correct Attorney or Paralegal.
• Support Health & Safety checks and maintain a safe workplace.

Skills

Office administration

Reception

Communication skills

Microsoft Office

Time management

Concur

Tools

Concur

Job description

HGF is seeking an Office Administrator to support the Amsterdam Trade Marks team. The role handles front of house tasks, document filing, travel bookings and expense processing in a busy IP law firm environment.

Fluency in Dutch and English is required, with strong communication and IT skills. You will work closely with attorneys and paralegals to ensure smooth daily operations and compliance.