Patent Formalities Officer

HGF Limited; Den Haag; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Enhanced parental leave policy

27 days holiday

Bonus scheme

Flexible working

Job summary

An international intellectual property firm is looking for a Formalities Officer in The Hague. This role involves managing the patent filing process across multiple regions and ensuring compliance with patent law. Candidates must have experience in Patent Formalities and be bilingual in Dutch and English. The firm promotes a supportive workplace and offers opportunities for career growth along with a range of competitive benefits tailored to enhance work-life balance.

Qualifications

• Experience in Patent Formalities.
• Ability to work to deadlines with high accuracy.
• Team player who can manage their own workload.

Responsibilities

• Manage the patent filing process for various regions.
• Handle patent formalities with 100% accuracy.
• Maintain contacts with international customers.

Skills

Attention to detail

Communication in Dutch and English

Understanding of patent law

Job description

We are looking for a dynamic person for a position as Formalities Officer. You are responsible for providing full-service administrative guidance of the patent process to the Patent Attorneys at the office in The Hague and at other HGF branches. This is a crucial role in which you support the employees of this growing office.

Main Responsibilities

• Taking care of and monitoring the patent filing process for the Netherlands, Belgium, Europe, International (PCT) and other patent regions/countries
• Have a good understanding of patent law in the countries where we regularly apply for patents; a high level of specialized knowledge related to patent formalities and the associated administration
• Manage all patent formalities
• Monitoring, controlling and recording deadlines with 100% accuracy
• Processing data in the digital systems
• Maintain contacts with (international) customers in Dutch and English

About You

You will have working experience within Patent Formalities and be used to working to working to deadlines with a high standard of accuracy. As our client base is multi-national, the ability to communicate in both Dutch and English is essential. On a personal level you will be a team player who is supportive of their colleagues but also self‑motivated to manage their own workload.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit‑based approach to your career development and you will have the opportunity to shape your long‑term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award‑winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work‑life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out‑of‑date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.