Document Controller (C)

SBM Offshore; Rotterdam; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

SBM Offshore is seeking a detail-oriented Document Controller in Rotterdam to manage all project documents, ensure accurate recording, secure storage, and easy retrieval.

You will implement control procedures, coordinate document distribution, and maintain compliant archives, both digital and physical, across the organization. A strong background in DMS tools and ISO 9001 awareness is essential.

Qualifications

• Bachelor's degree in information management, records management, library science, or a related field.
• 3–5 years of experience in document control, records management, or a related field.
• Proven experience implementing and maintaining document control systems.
• Proficiency with document management systems (DMS) such as SharePoint, Aconex, or Documentum.

Responsibilities

• Manage and maintain the organization’s document control processes, ensuring project documents are captured, organized, and accessible.
• Implement and enforce document control procedures and standards, ensuring regulatory and policy compliance.
• Coordinate distribution and retrieval of documents to ensure timely access for stakeholders.
• Ensure security and confidentiality of documents with access controls and monitoring.
• Maintain organized archives, both digital and physical, with proper labeling and indexing.
• Monitor document workflows, tracking submissions, reviews, and approvals.
• Assist in digitization of physical documents and integration into EDMS.
• Provide training and support on document control procedures and systems.
• Collaborate with project teams and vendors to ensure documents are accurate and properly filed.
• Report on document control activities to management and address issues.

Skills

Document control

SharePoint

Aconex

Document management

ISO 9001

Regulatory compliance

Education

Bachelor's degree in information management/records management/library science

Tools

SharePoint

Aconex

Documentum

Job description

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Job Family: Information Management / Business Analytics

Location:

Rotterdam Office, NL

Description:

Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore's True. Blue. Transition. - shaping the future of energy, and beyond.

About Us

SBM Offshore is a global leader in deepwater ocean infrastructure, delivering floating production solutions across the full asset lifecycle—from design and construction to installation and operation. Supported by a global team of more than 8,000 professionals, the Company operates a long-term, asset-backed business model that delivers high-availability assets and predictable cash flows. SBM Offshore combines engineering expertise, operational reliability, and selective innovation to support safe, efficient, and lower-carbon energy production, while extending its capabilities into new opportunities across the blue economy.

Purpose

• As a Document Controller, you manage and maintain the organization's documentation processes, ensuring that all documents are accurately recorded, securely stored, and easily retrievable. Oversee document control procedures, enforce compliance with regulatory and organizational standards, and support project teams by ensuring timely access to necessary documents.

Responsibilities

• Manage and maintain the organization’s document control processes, ensuring that all project documents are accurately captured, organized, and accessible.
• Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.
• Coordinate the distribution and retrieval of documents, ensuring that the right documents are available to the right people at the right time.
• Ensure the security and confidentiality of documents, implementing access controls and monitoring systems to protect sensitive information.
• Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.
• Monitor document workflows, tracking the status of document submissions, reviews, and approvals to ensure timely completion.
• Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).
• Provide training and support to staff on document control procedures and the use of document management systems, ensuring consistent practices across the organization.
• Collaborate with project teams and external vendors to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.
• Report on document control activities to management, providing updates on the status of document processing and any issues that may arise.

Education

• Bachelor's degree in information management, records management, library science, or a related field is required. Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are recommended. Proficiency in document control processes, records management, and the use of document management systems (DMS) is essential.

Experience

• Minimum of 3 to 5 years of experience in document control, records management, or a related field, with experience in managing and organizing documents within an organization.
• Proven experience in implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.
• Strong technical background with hands-on experience in following and enforcing document control policies, procedures, and best practices to ensure compliance with industry standards and regulatory requirements.
• Experience in managing the entire document lifecycle, including document creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.
• Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.
• Knowledge of information governance, data protection regulations, and compliance standards such as ISO 9001, ensuring that document control practices align with these requirements.
• Strong organizational skills and attention to detail, with the ability to maintain document accuracy, traceability, and compliance within the organization.
• Excellent communication and teamwork skills, with the ability to collaborate effectively with project teams, stakeholders, and external partners to ensure that document control objectives are met.
• Relevant certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are preferred.

Functional Competencies

Compliance Digital savvy Data collection and entry Document Management Coordination Data Management Document Management

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group("the Company"). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affinitative Action employer.SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.