Document Controller — EDMS & Compliance Specialist

SBM Offshore; Rotterdam; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

SBM Offshore is seeking a detail-oriented Document Controller in Rotterdam to manage all project documents, ensure accurate recording, secure storage, and easy retrieval.

You will implement control procedures, coordinate document distribution, and maintain compliant archives, both digital and physical, across the organization. A strong background in DMS tools and ISO 9001 awareness is essential.

Qualifications

• Bachelor's degree in information management, records management, library science, or a related field.
• 3–5 years of experience in document control, records management, or a related field.
• Proven experience implementing and maintaining document control systems.
• Proficiency with document management systems (DMS) such as SharePoint, Aconex, or Documentum.

Responsibilities

• Manage and maintain the organization’s document control processes, ensuring project documents are captured, organized, and accessible.
• Implement and enforce document control procedures and standards, ensuring regulatory and policy compliance.
• Coordinate distribution and retrieval of documents to ensure timely access for stakeholders.
• Ensure security and confidentiality of documents with access controls and monitoring.
• Maintain organized archives, both digital and physical, with proper labeling and indexing.
• Monitor document workflows, tracking submissions, reviews, and approvals.
• Assist in digitization of physical documents and integration into EDMS.
• Provide training and support on document control procedures and systems.
• Collaborate with project teams and vendors to ensure documents are accurate and properly filed.
• Report on document control activities to management and address issues.

Skills

Document control

SharePoint

Aconex

Document management

ISO 9001

Regulatory compliance

Education

Bachelor's degree in information management/records management/library science

Tools

SharePoint

Aconex

Documentum

Job description

SBM Offshore is seeking a detail-oriented Document Controller in Rotterdam to manage all project documents, ensure accurate recording, secure storage, and easy retrieval.

You will implement control procedures, coordinate document distribution, and maintain compliant archives, both digital and physical, across the organization. A strong background in DMS tools and ISO 9001 awareness is essential.