Document Control Coordinator II

AECOM; Den Haag; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

28 annual leave days

Employer-funded pension plan (11.25%)

Learning and development budget up to€

Company laptop and mobile phone

€35 net monthly home working allowance

NS Business Card for travel

Employee wellbeing support services

Hybrid working arrangements

Job summary

AECOM is seeking a detail-oriented Document Controller for our on-site team in The Hague, NL. You will maintain the document control system, manage distribution, and ensure timely approvals across projects with multiple stakeholders.

You will use MS Office and document management systems, track records, and support quality assurance processes. Fluent English is required; Dutch language skills are a plus as we collaborate with local teams.

Qualifications

• Experience with MS Office and/or using Document Management Systems.
• Document Control Certification is an advantage.
• Specific training courses related to Document Management and Quality is an advantage.
• Fluent in English - Fluent in Dutch is a plus.

Responsibilities

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Ensures changes to document in a timely fashion in order to meet set deadlines.
• Responsible for coordination with other parties to make sure document edits are made and proofed.
• Tracks and keeps records of documents.
• Follows standardized procedures but may have to use discretion to complete project.
• Ensures document tracking and production system is maintained.
• Prepares and maintains a document control system for all forms of documentation.
• Makes copies of drawing for production and other company employees.
• Assures that all completed documents have been signed-off by the appropriate personnel.
• Distributes copies of documents to the appropriate personnel.
• Implements and follows company quality assurance program procedures.
• Send the response to Contractor/ Client in due course.

Education

Document Control Certification (advantage)

Tools

MS Office

Document Management Systems

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Ensures changes to document in a timely fashion in order to meet set deadlines.
• Responsible for coordination with other parties to make sure document edits are made and proofed.
• Tracks and keeps records of documents.
• Follows standardized procedures but may have to use discretion to complete project.
• Ensures document tracking and production system is maintained.
• Prepares and maintains a document control system for all forms of documentation.
• Makes copies of drawing for production and other company employees.
• Assures that all completed documents have been signed-off by the appropriate personnel.
• Distributes copies of documents to the appropriate personnel.
• Implements and follows company quality assurance program procedures.
• Send the response to Contractor/ Client in due course.

Qualifications

Preferred Qualifications

• Leading example in compliance and ethics
• Ability to work under pressure to tight deadlines
• Ability to handle multiple projects
• Ability to work in multi-disciplinary and multi-Contractors team

Requirements

• Experience with MS Office and/or using Document Management Systems
• Document Control Certification is an advantage
• Specific training courses related to Document Management and Quality is an advantage
• Fluent in English - Fluent in Dutch is a plus

Additional Information

What do we offer ?

• 28 annual leave days, plus Good Friday and Liberation Day (5 May) as additional paid holidays every year.
• A fully employer-funded pension plan, with an 11.25% contribution paid entirely by AECOM.
• A personal learning and development budget of up to €1,000 per year.
• A company laptop and mobile phone.
• A €35 net monthly home working allowance.
• Access to 15% discount on ClassPass memberships through our fitness and wellbeing program.
• The an NS Business Card, which can also be used for personal travel.
• Employee wellbeing support services, including resources focused on mental, physical, and financial wellbeing.
• Freedom to Grow through continuous learning, career development opportunities, and access to our global network of experts.
• Hybrid working arrangements that provide flexibility while supporting collaboration and connection with colleagues.

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

ReqID: J10162929

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

Work Location Model: On-Site