Crewing Coordinator

Akira Energy B.V; Maassluis; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Travel allowance

Pension scheme

Company laptop

Team events

Friday drinks

Room for initiative

Job summary

Akira Energy is seeking a Crewing Coordinator to manage day-to-day crew planning, travel arrangements and crew changes across vessels and projects. The role connects crew members with clients, vessels and internal teams in a dynamic international setting.

You will coordinate schedules, bookings and onboarding, ensuring smooth operations and timely mobilisations across national and international projects. A maritime background and STCW knowledge are advantageous, with a practical, proactive

Qualifications

• Fluent written and spoken English for international crew and clients.
• Full-time availability and reliable planning abilities.
• Strong organisational and planning skills with attention to detail.
• Ability to work independently and take responsibility for workload.
• Calm, proactive teamwork across a close-knit group.

Responsibilities

• Coordinate day-to-day crew planning, travel arrangements and crew changes.
• Act as a link between crew, clients, vessels and internal stakeholders.
• Prepare and update crew schedules and rotations.
• Book international and domestic flights for crew members.
• Arrange trains, taxis, hotels and other transport.
• Ensure crew arrive at the correct location and time and maintain records.

Skills

English proficiency

Organisation

Planning

Communication

Independence

Job description

Akira Energy is looking for a Crewing Coordinator with experiencein the international maritime industry.

A successful voyage starts with the right crew. As Crewing Coordinator, you play a key role in ensuring that vessels and projects are staffed with the right people, at the right place and at the right time.

This is a dynamic position for someone who enjoys planning, coordinating, communicating and solving problems in a fast-moving international environment.

The Role

As Crewing Coordinator, you will be responsible for the day-to-day coordination of crew planning, travel arrangements and crew changes across various vessels and projects.

You will act as an important link between crew members, clients, vessels and internal stakeholders, ensuring that all crewing and logistical arrangements run smoothly.

Key Responsibilities

• Prepare, manage and continuously update crew schedules and rotations.

• Assign crew members to different vessels and projects.

• Coordinate crew changes and communicate arrangements to all relevant stakeholders.

• Book international and domestic flights for crew members.

• Arrange train travel, taxis and other required transportation.

• Organise hotels and accommodation when required.

• Ensure crew members arrive at the correct location and at the required time.

• Maintain regular communication with crew members, clients and colleagues.

• Respond quickly and effectively to last-minute changes, delays, cancellations or crew unavailability.

• Maintain accurate crew, travel and planning administration.

• Clearly communicate travel itineraries, crew-change information and operational updates.

• Register and mobilise crew members for national and international projects.

• Coordinate project-specific onboarding, documentation and mobilisation requirements.

• Support the overall crewing operation and proactively identify solutions when circumstances change.

Who Are We Looking For?

We are looking for someone who enjoys organising, planning and working with people. You take ownership, communicate clearly and remain calm when operational circumstances change unexpectedly.

You are proactive, practical and comfortable working in an environment where no two days are the same.

Requirements

• Good written and spoken English, as you will communicate with international crew members and clients.

• Available for a full-time position.

• Strong organisational and planning skills.

• Able to work independently and take responsibility for your own workload.

• Comfortable working as part of a close and collaborative team.

• Flexible and able to switch priorities quickly when required.

• Calm, solution-oriented and decisive when dealing with unexpected operational changes.

• Positive, enthusiastic and proactive working attitude.

• Strong communication and interpersonal skills.

• Comfortable working with administrative systems and maintaining accurate records.

A maritime background and/or knowledge of STCW regulations is considered an advantage.

Previous experience within crewing, marine operations, logistics or the maritime sector would be beneficial, but is not essential. We equally value the right attitude, organisational ability and motivation to learn.

What Is Offered?

You will join an international maritime organisation in a varied position with considerable responsibility and independence.

The package includes:

• A diverse full-time position within an international maritime environment.

• A close-knit and committed team with short communication lines.

• An informal and hands-on working environment.

• Considerable responsibility and autonomy in your position.

• A competitive salary based on your experience and qualifications.

• Pension scheme.

• Travel allowance.

• Company laptop.

• Company and team events.

• Friday afternoon drinks.

• Plenty of room for initiative, development and new ideas.

Work location: On-site

Interested?

Are you an organised, proactive coordinator who enjoys working with international crews and maritime operations?

We would be pleased to hear from you!