Crewing Coordinator

OEG Energy Group; Den Helder; Remote; EUR 42,000 - 62,000; Full time

Job summary

OEG Energy Group in Den Helder, Netherlands, is seeking a Crewing Coordinator to plan and coordinate operational crew across projects, source freelance personnel, and ensure compliance with SCC (VCA) and ISO standards.

You will maintain accurate personnel records in the crewing system, arrange travel and accommodation, track performance, liaise with agencies, and produce reports for the Operations Support Manager on competency and training needs.

Qualifications

• 2–4 years of relevant crewing/administrative experience.
• Strong accuracy and administrative skills.
• Fluent in Dutch and English, with excellent communication.

Responsibilities

• Accountable for planning and coordinating operational crew across projects, including sourcing freelance personnel.
• Ensuring compliance with industry and client standards, including all required qualifications.
• Maintain accurate, up-to-date personnel records within the crewing system.
• Enter and verify the accuracy of relevant project data in the crewing system, including project sign-on and sign-off dates.
• Coordinate offshore personnel to meet operational requirements.
• Arrange travel and accommodation in line with company policies, including coordination of general personnel movements.
• Track personnel and monitor performance.
• Liaise with agencies and subcontractors to manage timesheet tracking and resolve payment queries.
• Administer the Personnel Competency Scheme and oversee evaluations.
• Provide current and accurate information to support the commercial department during the tender phase.
• Review incoming crew invoices for accuracy.
• Manage and coordinate internal and external correspondence.
• Ensure consistency in the layout of outgoing documents.
• Prepare reports for the Operations Support Manager on personnel competency and training needs, and update training and development requirements as they are identified.
• Provide reports to the Operations Support Manager on personnel competency completion for current and upcoming grade assessments as required.
• Support and contribute to other projects as assigned.
• Ensure compliance with SCC (VCA) and ISO standards.

Skills

Dutch & English fluency

Education

Higher education degree

Job description

OEG Job Advert - Crewing Coordinator

Company Overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Location

• Den Helder, Netherlands.

Core Purpose

• Carry out project crewing activities and provide general project support.

Key Responsibilities and Accountabilities

• Accountable for planning and coordinating operational crew across projects, including sourcing freelance personnel as needed in collaboration with Project and Discipline Managers.
• Ensuring compliance with industry and client standards, including all required qualifications.
• Maintain accurate, up-to-date personnel records within the crewing system.
• Enter and verify the accuracy of relevant project data in the crewing system, including project sign-on and sign-off dates.
• Coordinate offshore personnel to meet operational requirements.
• Arrange travel and accommodation in line with company policies, including coordination of general personnel movements.
• Track personnel and monitor performance.
• Liaise with agencies and subcontractors to manage timesheet tracking and resolve payment queries.
• Administer the Personnel Competency Scheme and oversee evaluations.
• Provide current and accurate information to support the commercial department during the tender phase.
• Review incoming crew invoices for accuracy.
• Manage and coordinate internal and external correspondence.
• Ensure consistency in the layout of outgoing documents.
• Prepare reports for the Operations Support Manager on personnel competency and training needs, and update training and development requirements as they are identified.
• Provide reports to the Operations Support Manager on personnel competency completion for current and upcoming grade assessments as required.
• Support and contribute to other projects as assigned.
• Ensure compliance with SCC (VCA) and ISO standards.

QHSE Responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and Experience

• Minimum of 2-4 years of relevant experience in a similar role.
• Demonstrate strong accuracy and administrative skills.
• Fluent in both Dutch and English, with excellent spoken and written communication skills.
• Strong knowledge of industry standards and relevant compliance legislation.

Qualifications

• Possess a mid-level to higher education degree.
• Holds SCC (VCA) certification.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.