Benelux Office & Workplace Experience Lead

DP World; Amsterdam; On-site; EUR 42,000 - 56,000; Full time

Job summary

DP World is seeking an Office Manager to oversee hospitality, facilities, onboarding logistics, travel coordination, and employee events across our Rotterdam, Amsterdam, and Antwerp hubs. You will collaborate with local and international teams, HR, IT and vendors to ensure safe, efficient, and welcoming workplaces.

The role offers ownership of office operations, relationship-building with service partners, procurement, and a focus on a positive employee experience within the Benelux region.

Qualifications

• Experience in office management, workplace experience, facilities management, administration, or a related field.
• Strong communication skills in Dutch and English, both written and spoken.
• Excellent organizational and stakeholder management skills, with a proactive and solution-focused approach.
• Proficiency in Microsoft Office applications; experience with SAP is welcome, or willingness to learn through internal training.
• Experience managing multiple office locations, coordinating onboarding activities, supplier relationships, procurement processes, or corporate events.

Responsibilities

• Ensure DP World offices in Rotterdam, Amsterdam, and Antwerp remain professional, safe, well-maintained, and fully operational.
• Manage relationships with landlords, facilities providers, cleaning services, catering partners, maintenance suppliers, telecom providers, security vendors, and other workplace service partners.
• Coordinate office services, workspace allocation, meeting facilities, office supplies, catering, and day-to-day workplace operations.
• Support new hire onboarding by arranging workspace setup, building access, access badges, IT equipment, and workplace readiness.
• Partner with HR and hiring managers to support onboarding and offboarding activities, including company asset management.
• Coordinate procurement and deployment of workplace equipment, including laptops, monitors, mobile devices, printers, and office accessories.
• Liaise with internal and external IT support teams to help ensure timely issue resolution and a positive employee experience.
• Manage office-related purchasing, supplier invoices, requisitions, and expense tracking while supporting budget monitoring and cost efficiency initiatives.
• Organize business travel arrangements, including flights, accommodation, local transportation, and visitor hospitality requirements.
• Coordinate meeting rooms, training facilities, catering, and event logistics across all hub locations.
• Plan and deliver employee engagement initiatives and company events, including seasonal celebrations, team activities, networking events, recognition programs, and community gatherings.
• Act as a trusted point of contact for employees and visitors, providing administrative support and contributing to workplace improvement projects.

Skills

Office management

Facilities management

Stakeholder management

Dutch & English

Procurement

Event coordination

SAP familiarity

MS Office

Tools

SAP

MS Office

Job description

DP World is seeking an Office Manager to oversee hospitality, facilities, onboarding logistics, travel coordination, and employee events across our Rotterdam, Amsterdam, and Antwerp hubs. You will collaborate with local and international teams, HR, IT and vendors to ensure safe, efficient, and welcoming workplaces.

The role offers ownership of office operations, relationship-building with service partners, procurement, and a focus on a positive employee experience within the Benelux region.