AI-Driven Executive Assistant to the CEO

Invisix; Eindhoven; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Office in Eindhoven

Employee Share Ownership Plan

AI tools learning budget

Job summary

Invisix is seeking an Executive Assistant to the CEO who will automate administrative work and reduce leadership load through AI-driven workflows. You will support the CEO and leadership team, creating scalable processes, systems, and travel and meeting logistics in a fast-paced deep-tech environment.

You will collaborate with the Chief of Staff to shape the role from the ground up, build cross-functional workflows, and promote automation across the organization in Eindhoven.

Qualifications

• Enjoy using AI tools to automate real administrative work and build reliable workflows.

Responsibilities

• Automate the leadership team's admin workflows, inbox triage, meeting prep, and reporting packs.
• Run the CEO's calendar, triage inbox, and prepare briefing notes and materials for important meetings.
• Coordinate travel, visas, and logistics for the leadership team and key visits.
• Ensure CRM hygiene, document management, and executive-level expense processing.
• Share and demonstrate automations to engineers and colleagues to drive adoption.

Skills

AI tooling for admin

Executive support

Organizational discipline

English proficiency

Tools

Microsoft 365

Python scripting

Job description

Invisix is seeking an Executive Assistant to the CEO who will automate administrative work and reduce leadership load through AI-driven workflows. You will support the CEO and leadership team, creating scalable processes, systems, and travel and meeting logistics in a fast-paced deep-tech environment.

You will collaborate with the Chief of Staff to shape the role from the ground up, build cross-functional workflows, and promote automation across the organization in Eindhoven.