Strategic Executive Assistant to CEO & Leadership Team

Infinitas-Learning; Utrecht; On-site; EUR 42,000 - 64,000; Part time

Benefits offered by this job

Hybrid working arrangements

Competitive salary

Job summary

Infinitas-Learning is seeking a proactive Executive Assistant to support the CEO and the Executive Leadership Team. The role focuses on prioritising workloads, coordinating complex calendars, and enabling senior leaders to perform at their best.

You will manage confidential information with discretion, host visitors, and drive efficiency across the executive office. The position is part-time, based in Utrecht, with hybrid flexibility where appropriate.

Qualifications

• Excellent verbal and written communication in English; Dutch is a plus
• At least five years supporting senior executives or C-level leadership
• Outstanding organisational and time management skills
• Strong integrity and discretion with confidential information
• Curiosity about new technologies and willingness to embrace AI solutions

Responsibilities

• Provide proactive executive support to the CEO and Executive Leadership Team
• Manage complex calendars and align priorities with business objectives
• Coordinate meetings, travel, leadership events, and off-sites
• Prepare agendas, presentations, reports, and executive correspondence
• Monitor action items, deadlines, and follow-ups
• Welcome and host visitors, clients, and partners in a professional manner
• Support strategic initiatives and cross-functional projects with senior leaders
• Maintain a professional, welcoming, and well-organised executive office

Skills

Executive support

Calendar management

English language

Dutch language

Microsoft 365

Time management

Attention to detail

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Job description

Infinitas-Learning is seeking a proactive Executive Assistant to support the CEO and the Executive Leadership Team. The role focuses on prioritising workloads, coordinating complex calendars, and enabling senior leaders to perform at their best.

You will manage confidential information with discretion, host visitors, and drive efficiency across the executive office. The position is part-time, based in Utrecht, with hybrid flexibility where appropriate.