Administrative Specialist

Zoomlion; Dordrecht; On-site; EUR 45,000 - 55,000; Full time

Job summary

A prominent machinery manufacturer located in Dordrecht is looking for an Administrative Specialist to oversee various administrative tasks, including budgeting, vendor management, and office operations. The ideal candidate will have at least 3 years of experience in office management, a Bachelor's degree in a relevant field, and fluency in English. This role is full-time and offers opportunities for process improvement and efficiency enhancements in the workplace.

Qualifications

• Minimum of 3 years of experience in office management or similar role.
• Proven experience in managing office budgets and financial administration.
• Highly organized with strong planning and prioritization skills.

Responsibilities

• Handle placement and renewal of office insurance policies.
• Manage routine payments and financial processes.
• Oversee leasing agreements and maintenance for office spaces.
• Provide administrative support for projects and events.

Skills

Fluency in English

Microsoft Office skills

Organizational skills

Budget management

Facilities management

Vendor coordination

Event support

Process improvement

Education

Bachelor's degree in business administration or related field

Job description

Overview

Zoomlion Dordrecht, South Holland, Netherlands

Administrative Specialist

Zoomlion Dordrecht, South Holland, Netherlands

Direct message the job poster from Zoomlion

Vacancy

Netherlands - Administrative Specialist (Onboarding ASAP)

About Zoomlion

Zoomlion has covered more than 100 countries and regions worldwide and has already made market arrangements to follow the Belt and Road initiative. Zoomlion products have been well sold to the markets in the Middle East, South America, Africa, Southeast Asia, Russia as well as many high-end markets in the USA, Europe and Australia. The company has subsidiaries in nearly 20 countries in East Asia, Southeast Asia and Europe, etc., also industrial and technological parks in Italy, Germany, India, Brazil and Belarus as well as more than 50 resident offices around the world. Zoomlion is ranked 4th globally in the machinery manufacturing industry.

Job Description

Office & Administrative Management:

• Insurance Management: Handling the placement, renewal, and payment for all office and operational insurance policies, including Employer's Liability and Public Liability insurance.
• Financial Administration: Managing routine payments and financial processes such as warehouse rent, service fees, and other regular office expenditures. Preparing and submitting budget applications for administrative costs.
• Facilities & Space Management: Overseeing leasing agreements, renovations, maintenance, signage installation, and space planning for offices, warehouses, and staff accommodation. Managing relationships with landlords and service providers.
• Procurement & Asset Management: Procuring office supplies, equipment, and services for projects and daily operations. Maintaining and managing the fixed asset register.
• Project & Event Support: Providing comprehensive administrative and logistical support for company projects, exhibitions, and events. This includes coordinating logistics, venue arrangements, supplier management, and procurement of necessary items (e.g., signage, audio-visual equipment).
• Employee Logistics Support: Coordinating and addressing staff accommodation arrangements, managing vehicle subsidy programs, and providing general day-to-day operational support to employees.
• Process & Compliance Administration: Managing administrative processes such as updating bank mandates, processing pension scheme documentation, and maintaining records for audits. Ensuring all administrative activities comply with company policies.
• Vendor & Contract Management: Sourcing, liaising with, and managing vendors and contractors for various office and facility services.
• General Office Operations: Ensuring the office runs smoothly, including managing office supplies, handling incoming/outgoing mail, and acting as a point of contact for office-related inquiries.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Minimum of 3 years of experience in an office management, administrative specialist, or similar role.
• Advanced level of fluency in English is essential.
• Proven experience in managing office budgets, payments, and basic financial administration tasks.
• Strong experience in facilities management, vendor coordination, and event/project support.
• Excellent MS Office Skills, with high proficiency in Excel for tracking and reporting.
• Highly organised, with strong planning, prioritisation, and execution skills.
• Proactive "can-do attitude" with the ability to work independently and self-motivate.
• Possess a positive, solution-oriented attitude with a natural focus on process improvement and identifying new opportunities to enhance office efficiency.

Seniorities

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Machinery Manufacturing and Construction