Administrative Employee Disbursements (80-100%)

W.E.C. Lines; Rotterdam; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

13th month

27 vacation days

Home-working allowance

Travel allowance

Job summary

WEC Lines is a Rotterdam-based maritime transport company seeking an Administrative Employee Disbursements. You will independently manage financial and administrative processes, collaborate with internal teams and external parties, and contribute to accurate and timely disbursement handling.

Requirements include a financial background with MBO 4/HBO level, fluency in Dutch and English, and a proactive ownership mindset to meet deadlines.

Qualifications

• MBO 4 or HBO level with a financial background, preferably in logistics.
• Excellent Dutch and English written and spoken communication.
• Ownership mindset and goal-oriented to meet deadlines.

Responsibilities

• Prepare and analyse cost and revenue reports, compare with budgets.
• Check and book incoming invoices from suppliers and port authorities.
• Maintain contact with agents and suppliers on discrepancies and disputes.
• Coordinate with internal departments on discrepancies and process improvements.
• Prepare and verify financial data for internal reporting.
• Contribute to month-end closing, including accruals.

Skills

Dutch language

English language

Attention to detail

Ownership

Proactive

Logistics knowledge

Education

MBO 4 / HBO finance

Tools

ThinkWise

ProActive

Odyssey

Excel

Job description

Administrative Employee Disbursements (80-100%)

The organisation

WEC Lines is a dynamic medium-sized maritime transport organisation specialising in container transport. Our services focus primarily on the United Kingdom, Portugal, Spain, the Canary Islands and North and East Africa. Our head office is located in Rotterdam. We also have offices in Hamburg, Le Havre, Antwerp, Barcelona, Nairobi and Mombasa, among others.

For our head office in Rotterdam, we are looking for an Administrative Employee Disbursements.

The Disbursements department, part of our Finance team, is looking for an enthusiastic colleague with a strong team spirit. Fun fact: this December, we’re moving to a brand-new office right in the heart of the Rotterdam city centre!

About the role

In this versatile and independent role, you are responsible for executing and monitoring various financial and administrative processes. You work closely with internal departments and external parties and contribute to accurate and timely financial processing.

Key tasks and responsibilities

• Preparing and analysing cost and revenue reports, comparing actual figures with budgets
• Checking and booking incoming invoices from suppliers and port authorities, as well as disbursements accounts from agents
• Maintaining contact with agents and suppliers regarding discrepancies and resolving disputes and freight differences
• Aligning with internal departments on identified discrepancies and identifying opportunities for process improvements
• Preparing and verifying financial data for internal reporting
• Actively contributing to the month-end closing process, including preparing necessary accruals
• Working with our in-house financial systems (ThinkWise, ProActive, Odyssey and Excel)
• Handling various ad hoc tasks

What you bring

• MBO 4 or HBO level of education and thinking, with a financial background and affinity with administrative processes, preferably within logistics
• Good command of Dutch and English, both written and spoken
• You take ownership and work in a goal-oriented manner to meet deadlines
• You are accurate, flexible, stress-resistant, proactive and solution-oriented

What we offer

• A varied and independent position in an informal working environment.
• A friendly, social and no-nonsense company culture
• A fixed 13th month
• 27 vacation days with additional accrual options
• A full-time working week of 38.75 hours
• Opportunities for further development through training or courses
• Possibility to work from home one day per week, including a home-working allowance
• Travel allowance of €0.23 per km.
• Good canteen at reasonable prices

Please only apply if you already live in The Netherlands and have official permission to work here.

A reference check and assessment may be part of the selection process. A Certificate of Good Conduct (VOG) is part of the induction process.