Administrative Assistant

Walton County Emergency Management Agency; Haarlem; On-site; EUR 28,000 - 32,000; Full time

Job summary

Walton County Emergency Management Agency is seeking an Administrative Assistant to provide comprehensive administrative support to Public Works operations. The role handles telephone reception, visitor assistance, payroll in the Office Manager's absence, requisitions, invoices, and budget monitoring.

The position also manages records, schedules, and communications, including website and social media upkeep.

Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Knowledge of grant management and application process.
• Experience typical of completing an apprenticeship/internship or having held a similar position for one to two years.

Responsibilities

• Provides telephone reception and visitor assistance; directs inquiries to appropriate personnel.
• Prepares bi-weekly payroll in the absence of the Office Manager.
• Entr ies requisitions for purchase orders and maintains asset records.
• Monitors budget accounts in the absence of the Office Manager and coordinates vendor payments.
• Manages department records, files, and budget transfers; maintains calendars and schedules.
• Maintains department website and social media sites; processes mail and communications.

Job description

Administrative Assistant

This position is responsible for providing administrative support for Public Works operations. Answers telephone and greets visitors; provides information and assistance; takes messages and makes appointments; refers to appropriate personnel. Prepares and completes bi-weekly payroll in the absence of the Office Manager. Enters requisitions for purchase orders. Maintains Public Works Capital Asset files. Reviews and prepares invoices for payment; coordinates the vendor payment process. Monitors budget accounts in the absence of the Office Manager. Initiates and maintains a variety of files and records. Organizes auction of county surplus property, Types and proofreads a wide variety of reports, letters, and memoranda from rough draft or verbal instruction; independently composes correspondence. Maintains and organizes records for department safety training. Maintains appointments schedules and calendars. Prepares and completes budget transfers for expenditure accounts in absence of the Office Manager, Coordinates the flow of paperwork between County departments. Orders and maintains office supplies. Maintains department website and social media sites. Receives, sorts, processes, and forwards incoming mail; prepares outgoing mail. Performs related duties.

Job Details

Job ID FY27-23 Category Public Works Status Open Salary $21.21 per hour, plus benefits Posted August 24, 2026 Closing September 8, 2026 11:59 PM Attached Files Standard Employment Application 2025

Qualifications

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. Knowledge of grant management and application process. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Special Requirements

This position requires a completed Walton County employment application. Electronic signatures are not accepted. Resumes submitted without a completed application will not be considered.