Warehouse & LMW Compliance Executive

PEN S J Electronics Sdn Bhd; Seberang Perai; On-site; MYR 48,000 - 72,000; Full time

Job summary

PEN S J Electronics Sdn Bhd is seeking a Warehouse & LMW Compliance Executive to support daily warehouse operations while meeting LMW and Customs requirements in Malaysia.

The role manages LMW and Customs documentation, inventory records, and warehouse transactions, coordinating with customs authorities, forwarders, and internal departments to ensure accurate documentation and compliance.

Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Warehouse Management, or a related field.
• Preferably 1–3 years of relevant working experience in LMW, Customs, bonded warehouse, import/export, logistics, shipping, or warehouse operations.
• Candidates with hands-on experience handling LMW documentation and Customs requirements will be an added advantage.
• Familiar with warehouse operations, inventory management, stock reconciliation, and documentation control.
• Good working knowledge of Microsoft Excel, Microsoft Office, and basic computer applications.
• Good attention to detail and ability to maintain accurate records.
• Able to work independently and coordinate effectively with internal departments and external parties.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Handle, maintain, and update all LMW and Customs-related documentation, records, permits, and supporting documents.
• Assist with LMW applications, renewals, amendments, compliance requirements, and audit preparation.
• Ensure LMW records and transactions are maintained accurately and in accordance with Customs requirements.
• Support preparation of documents and records for Customs inspections, audits, and regulatory submissions.
• Monitor documentation completeness and highlight any compliance gaps or discrepancies for corrective action.
• Maintain proper filing and document control for Customs and LMW-related records.
• Maintain accurate records of incoming materials, outgoing goods, stock movements, and inventory balances.
• Perform regular stock checks, cycle counts, physical inventory verification, and inventory reconciliation.
• Investigate and report stock discrepancies between physical inventory and system/documentation records.
• Ensure warehouse transactions are supported by proper documentation and recorded accurately.
• Assist in maintaining good warehouse housekeeping, inventory identification, traceability, and storage control.
• Maintain and verify import/export, shipping, delivery, forwarding, and supporting documentation.
• Coordinate shipment documentation with forwarding agents, logistics providers, suppliers, customers, and internal departments.
• Ensure documentation for imported materials and exported finished goods is complete and properly maintained.
• Assist in tracking shipment status and resolving documentation-related issues when required.
• Liaise with Royal Malaysian Customs, forwarding agents, logistics providers, warehouse personnel, Finance, Purchasing, Planning, Production, and other relevant departments.
• Support internal and external audits by preparing the required warehouse, inventory, and LMW documentation.
• Maintain systematic filing and retrieval of records for operational and audit purposes.
• Prepare basic inventory, shipment, and compliance reports when required.
• Assist with other warehouse, logistics, LMW, and administrative duties assigned by the management.

Skills

Warehouse operations

Inventory management

Stock reconciliation

Documentation control

Communication skills

English

Bahasa Malaysia

Education

Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Warehouse Management, or a related field

Tools

Microsoft Excel

Microsoft Office

Job description

The Warehouse & LMW Compliance Executive is responsible for supporting the company’s warehouse operations while ensuring compliance with Licensed Manufacturing Warehouse (LMW) and Customs requirements.

The role manages LMW and Customs documentation, inventory records, import/export supporting documents, and warehouse transactions. The position will also coordinate closely with Customs authorities, forwarding agents, logistics providers, and internal departments to ensure accurate documentation, proper inventory control, and compliance with applicable regulatory requirements.

Key Responsibilities

LMW & Customs Compliance

Handle, maintain, and update all LMW and Customs-related documentation, records, permits, and supporting documents.

Assist with LMW applications, renewals, amendments, compliance requirements, and audit preparation.

Ensure LMW records and transactions are maintained accurately and in accordance with Customs requirements.

Support preparation of documents and records for Customs inspections, audits, and regulatory submissions.

Monitor documentation completeness and highlight any compliance gaps or discrepancies for corrective action.

Maintain proper filing and document control for Customs and LMW-related records.

Warehouse & Inventory Management

Maintain accurate records of incoming materials, outgoing goods, stock movements, and inventory balances.

Perform regular stock checks, cycle counts, physical inventory verification, and inventory reconciliation.

Investigate and report stock discrepancies between physical inventory and system/documentation records.

Ensure warehouse transactions are supported by proper documentation and recorded accurately.

Assist in maintaining good warehouse housekeeping, inventory identification, traceability, and storage control.

Import, Export & Logistics Documentation

Maintain and verify import/export, shipping, delivery, forwarding, and supporting documentation.

Coordinate shipment documentation with forwarding agents, logistics providers, suppliers, customers, and internal departments.

Ensure documentation for imported materials and exported finished goods is complete and properly maintained.

Assist in tracking shipment status and resolving documentation-related issues when required.

Coordination & Administrative Support

Liaise with Royal Malaysian Customs, forwarding agents, logistics providers, warehouse personnel, Finance, Purchasing, Planning, Production, and other relevant departments.

Support internal and external audits by preparing the required warehouse, inventory, and LMW documentation.

Maintain systematic filing and retrieval of records for operational and audit purposes.

Prepare basic inventory, shipment, and compliance reports when required.

Assist with other warehouse, logistics, LMW, and administrative duties assigned by the management.

Requirements

Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Warehouse Management, or a related field.

Preferably 1–3 years of relevant working experience in LMW, Customs, bonded warehouse, import/export, logistics, shipping, or warehouse operations.

Candidates with hands-on experience handling LMW documentation and Customs requirements will be an added advantage.

Familiar with warehouse operations, inventory management, stock reconciliation, and documentation control.

Good working knowledge of Microsoft Excel, Microsoft Office, and basic computer applications.

Good attention to detail and ability to maintain accurate records.

Able to work independently and coordinate effectively with internal departments and external parties.

Good communication skills in English and Bahasa Malaysia.

Attention to detail and documentation accuracy

Inventory and stock control

LMW and Customs compliance awareness

Coordination and follow-up skills

Problem-solving and reconciliation skills

Filing and document control