Warehouse Admin & Inventory Coordinator

MY Clinic; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Season parking

Annual increment, incentive bonus

Annual leave, sick leave, hospitalise/

EPF, SOCSO

Birthday celebration

Medical insurance

Annual lucky draw & Employee rewards

Free facial & aesthetic laser

Job summary

My Clinic,Beauty & Medispa is seeking an Operation Admin Executive (Warehouse Department) to manage inventory records, stock movements, and dispatch documentation in a fast-paced environment. You will coordinate daily inward/outward material entries and generate routine inventory reports.

You will support procurement and logistics teams, file essential documents, and ensure all processes comply with policies and safety regulations. Mandarin fluency is required for supplier liaising.

Qualifications

• 1–3 years administrative experience in warehouse or logistics.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Fluency in Mandarin (spoken and written) required.

Responsibilities

• Maintain and update inventory records, stock movement reports, and dispatch documentation.
• Coordinate daily inward and outward material entries.
• Generate and distribute inventory and dispatch reports (daily, weekly, monthly).
• Support procurement, logistics, and inventory teams with documentation and follow-ups.
• File and organize invoices, delivery notes, GRN, DO, PO and other documents.
• Monitor and manage office supplies and warehouse administrative tools.
• Coordinate with transporters, vendors, and internal departments to ensure timely deliveries and dispatches.
• Ensure warehouse administrative processes comply with policies, standards and safety.
• Assist in stock counts, cycle counts, inventory reconciliation, audits, and compliance documentation.
• Handle incoming calls, emails, and correspondence related to warehouse operations.
• Prepare and maintain warehouse KPIs and operational reports.
• Update and maintain inventory data in the system with accuracy.
• Verify and process warehouse-related documents for completeness.
• Schedule deliveries, collections, and transport with logistics providers.
• Investigate inventory discrepancies and escalate when needed.
• Assist in onboarding new warehouse staff and maintain personnel records.
• Support month-end and year-end inventory closing activities.
• Maintain confidentiality of company records and sensitive information.
• Perform ad hoc administrative duties as assigned.

Skills

Microsoft Office

Mandarin (spoken & written)

Detail-oriented

Independent worker

Fast-paced environment

Job description

My Clinic,Beauty & Medispa is seeking an Operation Admin Executive (Warehouse Department) to manage inventory records, stock movements, and dispatch documentation in a fast-paced environment. You will coordinate daily inward/outward material entries and generate routine inventory reports.

You will support procurement and logistics teams, file essential documents, and ensure all processes comply with policies and safety regulations. Mandarin fluency is required for supplier liaising.