Urgent Hiring: Facilities Coordinator

CBRE Asia Pacific; Petaling Jaya; On-site; MYR 40,000 - 65,000; Full time

Job summary

CBRE Asia Pacific seeks a Facilities Coordinator in Petaling Jaya, Malaysia, to coordinate with clients, vendors and contractors, ensuring facility tasks and work orders are completed. You will support Property Managers with repairs and investment plans, following established procedures and reporting formats.

Responsibilities include handling inquiries, collecting work orders, maintaining records, and monitoring site activities like waste disposal and recycling.

Qualifications

• Requires a degree in engineering or facilities management with relevant experience.
• Ability to follow basic work routines and standards in applying work.
• Good communication skills and ability to exchange straightforward information.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Maintain records and files for work orders, proposals, and vendor documents.
• Monitor building activities such as waste disposal and recycling.
• Provide clear instructions and respond to routine inquiries or complaints.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Education

Degree in Engineering / Facilities Management

Tools

MS Word

MS Excel

MS Outlook

Job description

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

Location: Petaling Jaya - Selangor - Malaysia

Contract: Full-time

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• Min Degree in Engineering / Facilities Management with at least 2 years of job-related experience in facilities industry.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.