Trust Admin Assistant

Baxian (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 66,000; Full time

Job summary

Baxian (Malaysia) Sdn Bhd is seeking a detail-oriented administrator to handle data entry, document uploads, and ensure accurate recording of information in the system. You will participate in transaction monitoring, AML/KYC checks, and assist with regulatory filings, annual returns, and distributions.

The role requires a diploma or degree and at least two years in accounting or corporate services, with strong English and organisational skills.

Qualifications

• Diploma or Degree in Accounting, Business Administration, Legal Studies or a relevant discipline.
• At least 2 years of experience in accounting, corporate services, legal or related administrative fields.
• Familiarity with AML, KYC and CDD requirements is an added advantage.

Responsibilities

• Data entry and updating the system; upload documents and ensure accurate recording of information.
• Participate in transaction monitoring and compliance checks.
• Assist with regulatory filings, annual returns and AGMs.
• Ensure all transactions are supported by documents before recording; clarify undocumented transactions.
• Record receipt of monthly bank statements and raise invoices for trust entities; follow up on payments.
• Assist in preparing documents for distributions and investments; settle assets into trusts.
• Provide administrative support and participate in ad hoc projects as required.

Skills

English proficiency

Attention to detail

Organised

Communication skills

Education

Diploma or Degree in Accounting/Business Admin/Legal Studies

Tools

AML/KYC systems

Job description

Data entry, update system, upload documents onto system, ensure recording of information into system is accurate.

Participate in transaction monitoring and compliance checks.

Assist with regulatory filings, annual returns, AGMs.

Ensure all transactions are supported by documents before recording

Clarify with relevant persons with regards to undocumented transactions

Record receipt of monthly bank statements.

Raise invoices for all trust entities and follow up on payments.

Assist in the preparation of relevant documents for distributions, investments, infusions of funds, settling of assets into the trusts.

Participate in ad hoc projects and provide administrative support to the team as and when required.

Job Requirements

Diploma or Degree in Accounting, Business Administration, Legal Studies or a relevant discipline.

At least 2 years of experience in accounting, corporate services, legal or relevant administrative fields.

Familiarity with AML, KYC and CDD requirements will be an added advantage.

Fluent in written and spoken English, with good communication and interpersonal skills.

Careful, meticulous and attentive to detail.

Able to follow instructions and established procedures closely.

Strong sense of responsibility and commitment to completing assigned tasks.

Proactive, organised and willing to take initiative.

Able to work independently as well as collaboratively within a team.