Administration & Compliance Executive

agensi-pekerjaan-great-pyramid-sdn-bhd; Johor Bahru; On-site; MYR 120,000 - 200,000; Full time

Job summary

Our client, an asset management and advisory group headquartered in Singapore, seeks an experienced Operations/Administration leader to head the function, reporting to the Managing Director/Founder. Responsibilities span company and fund maintenance, regulatory reporting, and risk management.

The role requires 3–5 years in Administration and Operations, with bonus if you have Regulatory Compliance and Internal Audit experience.

Qualifications

• Experience in the operational administration of companies
• Diploma or Degree in Business or Accounting
• Min 3-5 years in Administration and Operations; relevant Regulatory Compliance/Internal Audit experience bonus
• Meticulous, accurate, detail-oriented
• Proactively anticipate, troubleshoot, and escalate client/product needs/issues
• Good team player with a strong willingness to help others
• High sense of urgency and good time management to prioritize tasks

Responsibilities

• Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates
• Support Manager maintain accounts with banks and brokerages; respond to bank queries; prepare regular reviews
• Oversee IT providers to implement security features and backups; maintain websites
• Manage purchase and sale of real assets; maintain inventory lists; manage valuations
• Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment
• Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES)
• Develop, maintain, update, and ensure adherence to a comprehensive risk management framework
• Monitor regulatory updates, assess potential risks, and implement proactive strategies for operational resilience
• Conduct internal compliance training and oversee training schedule for staff

Skills

Operational administration

Regulatory compliance

Internal audit (bonus)

Attention to detail

Team collaboration

Urgency & time management

Education

Diploma or Degree in Business or Accounting

Job description

About the client:

Our clientis an asset management and advisory group headquartered in Singapore; we seek an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

Job Responsibilities:

Operations/Administration Responsibilities

• Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
• Banks & Brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
• Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

Operational Excellence

• Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements, internal policies, and industry best practices.
• Continuously monitor and analyze regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
• Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

• Experience in the operational administration of companies
• Diploma or Degree in Business or Accounting
• Minimum 3-5 years of working experience in Administration and Operations; relevant experience in Regulatory Compliance and Internal Audit will be a bonus
• Meticulous, accurate, and with attention to detail
• Proactively anticipate, troubleshoot, overcome, and/or escalate client and product needs/issues
• Good team player with a strong willingness to participate and help others
• High sense of urgency and good time management to prioritize tasks