Trust Officer

Portcullis Global Services Pte. Ltd.; Labuan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Baxian Trust (Labuan) Limited seeks an experienced administrator to manage Labuan entities and ensure regulatory compliance. You will handle onboarding, due diligence, and governance tasks while maintaining strong client relationships.

Role requires familiarity with LFSSA, Labuan FSA examinations, and complex trust structures. Independent work within a team, with high standards of confidentiality and integrity, is expected.

Qualifications

• Bachelor’s degree in law, accounting, finance, business administration, or related field.
• 3–5 years of experience in trust administration, fiduciary services, or corporate governance.
• STEP, ICSA or equivalent certifications are advantageous.
• Experience with Labuan IBFC structures (trusts, foundations, companies) preferred.
• Strong understanding of LFSSA and related regulations.
• Proficiency in client onboarding, KYC/AML, and trust documentation.
• Must pass the Labuan FSA Trust Officer Examination and interview.
• Fit and proper person criteria per Labuan FSA.
• Employer-specific, non-transferable approval.

Responsibilities

• Administer Labuan entities including companies, foundations, trusts, and partnerships.
• Handle client onboarding and periodic reviews, including due diligence and KYC checks.
• Maintain strong relationships with clients and ensure high service standards.
• Ensure timely submission of statutory filings and reports to Labuan FSA and other authorities.
• Assist in compliance monitoring and reporting, including AML/CFT obligations.
• Stay updated with Labuan IBFC regulations and ensure adherence.
• Support the setup, formation, and termination of Labuan and non-Labuan entities.
• Maintain corporate records and ensure proper documentation.
• Coordinate board meetings, resolutions, and other governance matters.
• Liaise with internal departments (legal, finance, compliance) for smooth operations.
• Prepare and review trust documents and agreements.
• Monitor trust structures and ensure they meet legal and client requirements.
• Uphold confidentiality, integrity, and professionalism in all dealings.
• Demonstrate strong organizational and multitasking skills.
• Work independently and collaboratively within a team.

Skills

Trust administration

KYC/AML compliance

Regulatory knowledge

Client onboarding

Governance management

Education

Bachelor’s degree in law, accounting, finance, or related field

Job description

Company: Baxian Trust (Labuan) Limited

Job Description

• Administer Labuan entities including companies, foundations, trusts, and partnerships.
• Handle client onboarding and periodic reviews, including due diligence and KYC checks.
• Maintain strong relationships with clients and ensure high service standards.
• Ensure timely submission of statutory filings and reports to Labuan FSA and other authorities.
• Assist in compliance monitoring and reporting, including AML/CFT obligations.
• Stay updated with Labuan IBFC regulations and ensure adherence.
• Support the setup, formation, and termination of Labuan and non-Labuan entities.
• Maintain corporate records and ensure proper documentation.
• Coordinate board meetings, resolutions, and other governance matters.
• Liaise with internal departments (legal, finance, compliance) for smooth operations.
• Prepare and review trust documents and agreements.
• Monitor trust structures and ensure they meet legal and client requirements.
• Uphold confidentiality, integrity, and professionalism in all dealings.
• Demonstrate strong organizational and multitasking skills.
• Work independently and collaboratively within a team.

Requirements

• Bachelor’s degree in law, Accounting, Finance, Business Administration, or related field.
• Minimum 3-5 years of experience in trust administration, fiduciary services, or corporate governance.
• Professional certifications such as STEP, ICSA, or equivalent are advantageous.
• Experience in Labuan IBFC structures (trusts, foundations, companies) is preferred.
• Strong understanding of Labuan Financial Services and Securities Act (LFSSA) and related regulations.
• Proficient in client onboarding, KYC/AML compliance, and trust documentation.
• Must pass the Trust Officer Examination conducted by Labuan FSA.
• Must attend and pass an interview session with Labuan FSA.
• Must meet fit and proper person criteria as defined by Labuan FSA.
• Approval is employer-specific and not transferable between companies.
• Excellent communication, analytical, and organizational skills.
• Ability to manage multiple clients and complex structures independently.
• High integrity and professionalism.
• Strong attention to detail and confidentiality.
• Proactive and solution-oriented mindset.