TRANSPORTATION PLANNER (REF: JN)

Pasona HR Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Pasona HR Malaysia Sdn Bhd is assisting a logistics services company in Kuala Lumpur to hire an experienced Transportation Planner. The role focuses on daily scheduling, route optimization, and coordinating with 3PL partners to meet delivery dates and service levels.

You will lead carrier assignments, monitor executions, analyze transportation data in TMS, manage costs, and provide KPI updates with stakeholders.

Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Transportation, or related fields.
• Minimum 8 years of experience in transportation planning or logistics industry
• Strong hands-on experience with Transportation Management Systems (TMS)
• Solid understanding of warehouse-to-transport coordination, delivery cut-off times, and lead time management
• Strong analytical and reporting skills, with proficiency in Microsoft Excel
• Good communication and stakeholder management skills
• Able to work independently in a fast-paced, high-volume logistics operation

Responsibilities

• Plan, coordinate, and execute daily truck movements in line with customer Requested Delivery Dates (RDD) and warehouse operational requirements.
• Assign carriers and transport resources across multiple 3PL partners to ensure capacity availability, service reliability, and cost efficiency.
• Monitor daily transportation execution and proactively re-plan schedules to address delays, capacity shortages, or operational constraints.
• Utilize Transportation Management Systems (TMS) to optimize delivery routes, reduce empty miles, and manage transportation lead times.
• Continuously analyze transportation data to improve route efficiency and overall network performance.
• Liaise closely with warehouse operations, Logistics Service Providers (LSPs), and customers to resolve transportation-related issues.
• Provide timely shipment status updates and operational insights to internal and external stakeholders.
• Monitor transportation and fleet-related costs, identify cost-saving opportunities, and support freight cost audits to ensure accuracy and compliance.
• Follow up daily with LSPs on transportation status to ensure adherence to Service Level Agreements.
• Prepare and distribute daily transportation reports to all LSPs.
• Compile and share KPI performance updates with management via WhatsApp and email.
• Maintain and update the Rejection Log on a daily basis to ensure data accuracy and prevent incorrect system uploads.
• Investigate transportation exceptions, rejections, and delivery discrepancies, and coordinate corrective actions with relevant stakeholders.
• Maintain the official Incident Log Book and prepare formal incident reports for transportation or delivery-related issues.
• Manage daily operational reports and support ad hoc requests from internal stakeholders.

Skills

Route optimization

TMS proficiency

Stakeholder management

Data analysis

Excel proficiency

Education

Diploma or Degree in Logistics/SCM

Tools

Transportation Management Systems (TMS)

Job description

We are representing a logistics services company that is seeking an experienced Transportation Planner to handle daily scheduling, route optimization, and oversee the key responsibilities listed below:

Job Description

Transportation Planning & Daily Scheduling

• Plan, coordinate, and execute daily truck movements in line with customer Requested Delivery Dates (RDD) and warehouse operational requirements.
• Assign carriers and transport resources across multiple 3PL partners to ensure capacity availability, service reliability, and cost efficiency.
• Monitor daily transportation execution and proactively re-plan schedules to address delays, capacity shortages, or operational constraints.

Route Optimization & System Utilization

• Utilize Transportation Management Systems (TMS) to optimize delivery routes, reduce empty miles, and manage transportation lead times.
• Continuously analyze transportation data to improve route efficiency and overall network performance.

Stakeholder & 3PL Coordination

• Liaise closely with warehouse operations, Logistics Service Providers (LSPs), and customers to resolve transportation-related issues.
• Provide timely shipment status updates and operational insights to internal and external stakeholders.

Cost Monitoring & Analysis

• Monitor transportation and fleet-related costs, identify cost-saving opportunities, and support freight cost audits to ensure accuracy and compliance.

Performance Monitoring

• Follow up daily with LSPs on transportation status to ensure adherence to Service Level Agreements.
• Prepare and distribute daily transportation reports to all LSPs.
• Compile and share KPI performance updates with management via WhatsApp and email.

Exception & Rejection Handling

• Maintain and update the Rejection Log on a daily basis to ensure data accuracy and prevent incorrect system uploads.
• Investigate transportation exceptions, rejections, and delivery discrepancies, and coordinate corrective actions with relevant stakeholders.

Documentation & Reporting

• Maintain the official Incident Log Book and prepare formal incident reports for transportation or delivery-related issues.
• Manage daily operational reports and support ad hoc requests from internal stakeholders.

Experience Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Transportation, or related fields.
• Minimum 8 years of experience in transportation planning or logistics industry
• Strong hands-on experience with Transportation Management Systems (TMS).
• Solid understanding of warehouse-to-transport coordination, delivery cut-off times, and lead time management.
• Strong analytical and reporting skills, with proficiency in Microsoft Excel.
• Good communication and stakeholder management skills.
• Able to work independently in a fast-paced, high-volume logistics operation.