Trademark Executive

Intellect IP Group; George Town; On-site; MYR 33,000 - 61,000; Full time

Job summary

intellect in Malaysia's Penang invites a detail-oriented professional to join our trademark team in a full-time role. You will assist in filing, prosecuting, and coordinating trademark applications locally and abroad, with emphasis on accuracy and timely delivery.

You will liaise with overseas agents, prepare reports, and maintain filing documentation while supporting general IP administrative tasks. Fluency in Mandarin and English is required; MS Office and AI tools aid daily work.

Qualifications

• Diploma or Bachelor's degree in business, law or related fields.
• Experience with local trademark administration, filing and searches.
• Strong attention to detail in documentation.
• Proficient in Mandarin (written and spoken) with English communication.
• Familiarity with overseas trademark processes (Madrid System, foreign filings).
• Proficient with Microsoft Office and AI-assisted productivity tools.

Responsibilities

• Assist in drafting, filing, and managing trademark applications and related documents.
• Coordinate local and international trademark searches and filings with overseas agents.
• Prepare trademark search reports, classifications, and official filings.
• Maintain system records, deadlines, and respond to Office Actions as needed.
• Provide administrative support for IP matters.

Skills

Attention to detail

Mandarin proficiency

English proficiency

International coordination

Education

Diploma/Bachelor's Degree

Tools

Microsoft Office

AI-assisted tools

Job description

Are you passionate about intellectual property and looking to build your career in the trademark industry? Join intellect, one of Malaysia's leading IP firms, and be part of our team! If you have a keen eye for detail, enjoy working in a fast-paced environment, and are ready to expand your expertise in trademark prosecution and portfolio management, we'd love to hear from you!

Job Description:

Trademark Filing & Prosecution:

Assist in handling, coordinating, drafting, amending, and compiling trademark applications, registration documentations, licensing agreements, and assignment documents.

Search, Research & Overseas Coordination:

Conduct local and international trademark searches and IP database surveys. Liaise with overseas IP agents/associates to coordinate foreign filings, renewals, search reports, and prosecution matters.

Reporting & Documentation:

Prepare comprehensive trademark search reports, classification analysis, and official filing documentations.

Prepare and maintain system records, monitor official deadlines, handle reporting, follow up, and assist in responding to Office Actions/objections with respective government departments and IP offices.

Administrative Support:

Responsible for general administrative duties and ad-hoc IP matters as and when required.

Requirements:

• * Candidate must possess at least a Diploma or Bachelor's Degree in Business Administration, Business Management, Marketing, Law, or any other relevant discipline.
• * Prior experience in local trademark administration, searching, and filing procedures.
• * Strong attention to detail, especially in documentation.
• * Must be proficient in Mandarin (written and spoken) to communicate effectively with Chinese-speaking clients, associates, or IP registries, alongside English.
• * Familiarity with overseas/international trademark processes (e.g., Madrid System, direct foreign filings, and cross-border searches) is an added advantage.
• * Proficient in Microsoft Office Suite and AI-assisted tools for work productivity.

Job Type:

Full-time