IP Associate

JCIP International Sdn Bhd; Kuala Lumpur; Hybrid; MYR 72,000 - 96,000; Full time

Benefits offered by this job

Technical training

IP seminars and conferences

AI Training and exposure

Job summary

JCIP International Sdn Bhd is seeking an IP Associate to support technical fulfilment and registry operations for trademarks, evolving towards AI-assisted execution with human verification. This replacement role reports to the Managing Director and operates in a hybrid work environment.

The candidate will handle trademark specifications, filings, and regulatory communications while maintaining precise records and contributing to continuous process improvements.

Qualifications

• Bachelor's degree in Law, IP, Business or related discipline.
• Prior Intellectual Property/trademark experience preferred.
• Strong written English and Bahasa Malaysia; Mandarin/Cantonese an advantage.
• Excellent attention to detail; able to spot errors in names, classifications and deadlines.
• Able to work with SOPs, checklists, IPM and CRM systems; hybrid work readiness.

Responsibilities

• Perform technical fulfilment and registry operations for IP matters, focusing on trademarks.
• Prepare and review trademark specifications, classifications, applicant information and filings.
• Conduct trademark searches, registrability assessments and assist in Brand Reports.
• Prepare and file applications, renewals, assignments and other procedural tasks.
• Monitor registry updates and verify technical information before handover.
• Review filing receipts and registry communications for accuracy and action.
• Communicate with MyIPO, WIPO and foreign associates on filing details and requirements.
• Maintain accurate records in internal systems and track deadlines.
• Utilize approved AI tools for research, document comparison and drafting notes.

Skills

Attention to detail

Strong written English

Analytical thinking

Ability to manage deadlines

Education

Bachelor's degree in Law/IP/Business

Tools

Microsoft Office

CRM systems

AI-assisted tools

Job description

The IP Associate role focuses on technical fulfilment and registry operations for intellectual property matters, with primary focus on trademarks. This is a replacement position in the Procedural Department, reporting to the Managing Director. The role is evolving towards AI-assisted execution with human verification, technical judgement, exception management, quality assurance, risk identification, knowledge creation and continuous process improvement.

Key responsibilities

• Perform technical fulfilment and registry operations for intellectual property matters, with primary focus on trademarks.
• Prepare and review trademark specifications, classifications, applicant information and filing documents.
• Conduct trademark searches, registrability assessments and support the preparation and quality review of Brand Reports.
• Prepare and file trademark applications, renewals, assignments, recordals and other procedural matters.
• Monitor MyIPO and other relevant registry updates, retrieve official correspondence and verify all technical information before internal handover.
• Review filing receipts, registration documents, office actions, provisional refusals and other registry correspondence for accuracy and required action.
• Handle technical correspondence with MyIPO, WIPO and foreign associates, including filing instructions, specifications, applicant details, POA requirements and procedural clarifications.
• Maintain accurate technical records, documents, deadlines, statuses, next actions and ownership information in internal systems.
• Use approved AI-assisted tools to support suitable work such as preliminary trademark research, information extraction, document comparison, specification review, first-draft technical notes, knowledge retrieval and other structured procedural tasks.

About you

• Bachelor's Degree in Law, Intellectual Property, Business or a related discipline preferred.
• Prior Intellectual Property / trademark experience strongly preferred. Candidates with experience in trademark prosecution, MyIPO filings, registry work or IP legal support will have an advantage.
• Strong written English and ability to understand and communicate in English and Bahasa Malaysia. Mandarin or Cantonese is an advantage.
• Excellent attention to detail and ability to identify errors in names, specifications, classifications, deadlines, filing documents and registry records.
• Strong research, analytical and critical-thinking skills; able to understand procedural requirements and identify the implications of registry updates.
• Strong ownership and accountability. Must be able to manage deadline-sensitive matters without constant reminders.
• Comfortable working with structured SOPs, checklists, IPM,CRM systems, Microsoft Office and AI-assisted tools.
• Able to manage multiple technical matters simultaneously while maintaining accuracy and turnaround standards.
• Strong learning agility and genuine interest in developing deep technical expertise in intellectual property.
• Comfortable working independently in a hybrid environment and escalating issues appropriately rather than making unsupported assumptions.

• Technical training
• IP seminars and conferences
• AI Training and exposure