Temporary Manager/Assistant Manager, Conferences & Events

Asian Institute of Chartered Bankers (AICB); Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Asian Institute of Chartered Bankers (AICB) invites an experienced Temporary Manager/Assistant Manager, Conferences & Events to lead end-to-end conference projects. You will develop master plans, coordinate speakers, sponsors, and partners, and ensure objectives are met across departments.

You will manage timelines, budgets, on-site delivery, and post-event evaluation, while maintaining strong stakeholder relationships and delivering high-quality participant experiences.

Qualifications

• Minimum 3 to 5 years in the related field.
• Bachelor’s degree in Business Management/Administration/Finance/Mass Communication/Marketing or related field with extensive event management experience.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple tasks and work independently.

Responsibilities

• Develop and maintain the master project plan, timeline and milestones.
• Coordinate stakeholder requirements with government agencies, regulators and ecosystem partners.
• Manage sponsor onboarding, branding and activation requirements.
• Coordinate venue, production, registration, exhibition, F&B and logistical needs.
• Track budgets, timelines and post-event evaluation.

Skills

Communication

Project management

Stakeholder management

People management

Task management

Data analysis

Education

Bachelor's degree in Business Management/Administration/Finance/Mass Communication/Marketing

Tools

Microsoft Office Suite (Excel/PowerPoint/Word)

Job description

Temporary Manager/Assistant Manager, Conferences & Events

Assist in developing and maintaining the master project plan, timeline and key milestones.

Assist in conducting project meetings and track actions, issues and risks.

Provide regular project updates and recommendations on event progress.

Assist with the development of programme content.

Manage speaker, moderator and session requirements.

Track programme timelines, confirmations and content submissions.

Ensure smooth programme flow and alignment with event objectives.

3. Stakeholder & Partner Management

Coordinate/liaise with government agencies, regulators, industry bodies and ecosystem partners.

Assist in managing stakeholder requirements, commitments and deliverables.

Support strategic collaborations and partnerships.

Maintain effective stakeholder relationships throughout the project.

4. Sponsorship & Commercial Delivery

Coordinate sponsor onboarding, contracts, branding and activation requirements.

Track sponsorship deliverables and ensure commitments are fulfilled.

Support exhibition, networking and other commercial opportunities.

Coordinate with appointed event agencies, vendors and service providers.

Monitor deliverables, quality, timelines and costs.

Assist in reviewing production, creative and operational plans.

Coordinate procurement and contracting requirements where necessary.

6. Marketing, Communications & Participant Experience

Coordinate event marketing and communications activities.

Work with relevant teams and agencies on key visuals, website, registration, EDMs and social media.

7. Operations & Onsite Delivery

Coordinate venue, production, registration, exhibition, F&B, VIP and logistical requirements.

Develop operational plans, run sheets and checklists.

Coordinate rehearsals, technical checks and speaker briefings.

Support onsite delivery and resolve operational issues.

8. Budget & Financial Management

Track expenditure, commitments and commercial revenue.

Coordinate procurement, approvals and payment processes.

Identify cost efficiencies and commercial opportunities.

9. Post-Event Management

Coordinate post-event evaluation, feedback and reporting.

Ensure outstanding deliverables and documentation are completed.

10. Cross-Divisional & Organisational Coordination

Work closely with other AICB divisions and teams to coordinate event requirements and deliverables.

Support organisation-wide initiatives and events where required.

Represent the professional development team in relevant internal and external meetings.

11. Process Improvement & Knowledge Management

Identify opportunities to improve event Nil processes, efficiency and participant experience.

Develop and maintain templates, checklists and project documentation.

Capture best practices and lessons learned for future conferences.

Support the use of technology and automation to improve project delivery.

12. Other Responsibilities

Undertake other projects, assignments and responsibilities as assigned by management.

Provide support to other divisions or functions for major organisational events and initiatives where required.

Perform other duties relevant to the role and organisational needs.

COMPETENCIES/SKILLS:

Excellent communication skills, both verbal and written.

Excellent project management and stakeholder management skills

People management skills with regards to event production and management.

Ability to manage multiple tasks and work independently.

Proficiency in data analysis and reporting tools, as well as Microsoft Office Suite (Excel, PowerPoint, Word).

EXPERIENCE:

Minimum of 3 to 5 years of work experience in the related field is required for this position.

QUALIFICATION:

Possess at least a bachelor’s degree in Business Management/Administration/Finance/Mass Communication/Marketing. , or any other related field with extensive experience in end-to-end event management.

The Asian Institute of Chartered Bankers (AICB) or formerly known as Institut Bank-Bank Malaysia (IBBM) has the professional body for the banking and financial services industry has embarked on a journey of transformation that aims to re-align our value proposition and services to meet industry demands and to ensure our role in providing world class education and learning delivery and services. In our pursuit to be the leading institute central to these goals, we invite talented individuals to join us as we innovate and introduce changes that will reshape the banking education landscape through partnerships and collaborations with key partners/stakeholders. You will be given the opportunity to exercise your leadership, create a difference and play a pivotal role in helping to shape the Institute's strategic agenda. You will need to be hungry for success, achievement-driven, focused and communicate well - both written and spoken. The position offer excellent career opportunities and rewards.

The Asian Institute of Chartered Bankers (AICB) or formerly known as Institut Bank-Bank Malaysia (IBBM) has the professional body for the banking and financial services industry has embarked on a journey of transformation that aims to re-align our value proposition and services to meet industry demands and to ensure our role in providing world class education and learning delivery and services. In our pursuit to be the leading institute central to these goals, we invite talented individuals to join us as we innovate and introduce changes that will reshape the banking education landscape through partnerships and collaborations with key partners/stakeholders. You will be given the opportunity to exercise your leadership, create a difference and play a pivotal role in helping to shape the Institute's strategic agenda. You will need to be hungry for success, achievement-driven, focused and communicate well - both written and spoken. The position offer excellent career opportunities and rewards.