Technical Clerk

OCEAN VANTAGE ENGINEERING SDN. BHD.; Sarawak; On-site; MYR 28,000 - 42,000; Full time

Job summary

OCEAN VANTAGE ENGINEERING SDN. BHD. seeks a Technical Clerk to provide administrative and documentation support for engineering, maintenance, and project activities.

The role focuses on maintaining technical records, preparing documents, coordinating submissions, and ensuring information is properly recorded, updated, and accessible by project teams. You will work closely with Engineers, Planners, Coordinators, Supervisors, and QA/QC staff to ensure accurate documentation, proper filing, and

Qualifications

• Diploma or certificate in any discipline is required.
• Clerical, document control, or administrative experience is advantageous.
• Experience in engineering, construction, maintenance, or project environments is an added advantage.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong typing, filing, documentation, and record-keeping skills.
• Good written and verbal communication skills.

Responsibilities

• Provide administrative and clerical support to engineering, maintenance, and project teams.
• Prepare, compile, organize, and maintain technical documents, reports, forms, and records.
• Maintain proper filing and document control systems for drawings, specifications, procedures, reports, and other technical documents.
• Update document registers, trackers, logs, and revision records.
• Assist with the preparation and submission of technical documents to clients, contractors, and relevant departments.
• Ensure documents are properly named, numbered, dated, filed, and maintained according to Company procedures.
• Track document submissions, approvals, revisions, and outstanding actions.
• Assist in compiling QA/QC records, inspection documents, certificates, work packs, and project dossiers.
• Coordinate with relevant personnel to obtain missing information, signatures, approvals, and supporting documents.
• Prepare meeting minutes, correspondence, reports, and other administrative documents as required.
• Maintain confidentiality and proper control of technical and project information.
• Support document close-out and handover activities upon completion of projects or maintenance work.
• Ensure documentation activities comply with Company procedures, QA/QC requirements, and applicable project requirements.

Skills

Attention to detail

Data entry

Document coordination

Microsoft Office

Communication skills

Education

Diploma or Certificate in any discipline

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for an organized and detail-oriented Technical Clerk to provide administrative and documentation support for engineering, maintenance, and project activities. The role will be responsible for maintaining technical records, preparing documents, coordinating submissions, and ensuring information is properly recorded, updated, and accessible.

The successful candidate will work closely with Engineers, Planners, Coordinators, Supervisors, QA/QC, and other project teams to ensure accurate and timely documentation.

Key Responsibilities

Provide administrative and clerical support to engineering, maintenance, and project teams.

Prepare, compile, organize, and maintain technical documents, reports, forms, and records.

Maintain proper filing and document control systems for drawings, specifications, procedures, reports, and other technical documents.

Update document registers, trackers, logs, and revision records.

Assist with the preparation and submission of technical documents to clients, contractors, and relevant departments.

Ensure documents are properly named, numbered, dated, filed, and maintained according to Company procedures.

Track document submissions, approvals, revisions, and outstanding actions.

Assist in compiling QA/QC records, inspection documents, certificates, work packs, and project dossiers.

Coordinate with relevant personnel to obtain missing information, signatures, approvals, and supporting documents.

Prepare meeting minutes, correspondence, reports, and other administrative documents as required.

Maintain confidentiality and proper control of technical and project information.

Support document close-out and handover activities upon completion of projects or maintenance work.

Ensure documentation activities comply with Company procedures, QA/QC requirements, and applicable project requirements.

Perform other duties and responsibilities assigned by Management from time to time.

Minimum Qualifications & Requirements

Minimum Diploma or Certificate in any discipline.

Experience in clerical, document control, administration, or technical support will be an advantage.

Experience in an engineering, construction, maintenance, or project environment will be an added advantage.

Proficient in Microsoft Office, particularly Word and Excel.

Good typing, filing, documentation, and record-keeping skills.

Good written and verbal communication skills.

Strong attention to detail and organizational skills.

Able to manage multiple documents and tasks within deadlines.

Familiarity with document management systems will be an advantage.

Responsible, systematic, and able to work independently or as part of a team.

Technical Documentation

Document Control

Data Entry & Record Keeping

Filing & Document Management

Report Preparation

Document Tracking

Microsoft Word & Excel

Administrative Support

Attention to Detail

Coordination & Communication