Technical Clerk / Admin (Johor)

Elsa Talent Solutions Sdn. Bhd.; Johor; On-site; MYR 36,000 - 58,000; Part time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking a Technical Clerk / Admin in Johor for a contract role within the Oil & Gas sector.

You will provide administrative and documentation support to the maintenance team and manage technical documents, reports, and work orders. The role covers record-keeping for preventive and corrective maintenance, cost documentation, and invoicing processes, with SAP PM involvement and close collaboration with management, finance, and contractors to ensure compliant,

Qualifications

• Diploma or equivalent qualification in Business Administration, Technical Administration, Engineering, or a related field.
• Minimum five (5) years of experience.
• Experience with SAP ECC6 is required; familiarity with GEP SMART is an advantage.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience in invoice processing, claims, payment documentation, and related administrative processes.
• Basic understanding of maintenance workflows, preferably within an industrial, plant, or Oil & Gas environment.
• Experience working with Management, Finance, Technical Teams, COMPANY personnel, and Contractors.
• Strong attention to detail and confidentiality when handling cost-related and technical documentation.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide administrative and documentation support to the maintenance team, including managing technical documents, reports, maintenance records, and work orders.
• Maintain accurate records and data for maintenance activities, including work order tracking through SAP PM.
• Support day-to-day maintenance operations by assisting with scheduling, report preparation, performance tracking, and reliability data compilation.
• Coordinate document submissions and ensure maintenance records meet company standards, safety requirements, and audit expectations.
• Process and manage invoices, claims, payment documentation, and related supporting documents.
• Coordinate with Management, Finance, Technical Teams, COMPANY personnel, and Contractors for timely submission and proper documentation flow.
• Support engineers and contractors with accurate record-keeping and information management.
• Ensure all cost-related and technical documentation is accurate, complete, and properly maintained.
• Handle confidential company information and documentation with a high level of integrity and discretion.

Skills

Attention to detail

Documentation skills

Organizational skills

Cross-functional coordination

Record-keeping

Education

Diploma or equivalent in Business Administration / Technical Administration / Engineering

Tools

SAP ECC6

GEP SMART

Microsoft Office

Job description

Position : Technical Clerk / Admin

Industry : Oil & Gas

Location : Johor

Employment : Contract

Scope of Works:

• Provide administrative and documentation support to the maintenance team, including managing technical documents, reports, maintenance records, and work orders.
• Maintain accurate records and data for preventive and corrective maintenance activities, including work order tracking through SAP PM.
• Support day-to-day maintenance operations by assisting with activity scheduling, report preparation, performance tracking, and reliability data compilation.
• Coordinate document submissions and ensure maintenance records and technical documentation comply with company standards, safety requirements, and audit expectations.
• Process and manage invoices, claims, payment documentation, and other relevant supporting documents.
• Coordinate with Management, Finance, Technical Teams, COMPANY personnel, and Contractors to ensure timely submission and proper documentation flow.
• Support engineers and contractors with accurate record-keeping and information management.
• Ensure all cost-related and technical documentation is accurate, complete, and properly maintained.
• Handle confidential company information and documentation with a high level of integrity and discretion.

Qualifications & Requirements:

• Diploma or equivalent qualification in Business Administration, Technical Administration, Engineering, or a related field.
• Minimum five (5) of years experience.
• Experience with SAP ECC6 is required; familiarity with GEP SMART is an advantage.
• Proficient in Microsoft Office, particularly MS Word, Excel, and PowerPoint.
• Experience in invoice processing, claims, payment documentation, and related administrative processes.
• Basic understanding of maintenance workflows, preferably within an industrial, plant, or Oil & Gas environment.
• Experience working with Management, Finance, Technical Teams, COMPANY personnel, and Contractors.
• Strong attention to detail, particularly when handling cost-related and technical documentation.
• Able to work under pressure and manage tasks within the required deadlines and timeframe.
• Strong organizational, coordination, and documentation skills.
• High level of integrity and confidentiality when handling company information and documents.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process