Team Executive (PA)

Super Food Specialists (M) Sdn Bhd; Johor Bahru; Presencial; MYR 42.000 - 65.000; Tempo integral

Resumo da vaga

Super Food Specialists (M) Sdn Bhd is seeking a diligent Team Assistant to provide high-quality administrative and operational support to the General Manager of Malaysia, the Malaysia MSU Leadership Team and the APAC Operations leadership team.

You will coordinate regional activities, manage executive administration, performance reporting and stakeholder communications across APAC markets, helping drive operational excellence through project coordination and process management.

Qualificações

• Diploma in Management or equivalent qualification.
• 3–5 years of experience as an assistant to senior managers.
• Experience in a multinational corporation environment.
• Strong discipline and excellent organisational skills.
• Diplomatic and professional approach when working with stakeholders and external providers.
• Ability to manage confidential information relating to General Manager and Leadership Team projects.
• Ability to communicate effectively in multiple languages would be an added advantage.

Responsabilidades

• Provide administrative assistance to the General Manager and Malaysia Leadership Team.
• Coordinate travel management and other executive administrative requirements.
• Manage logistics for events, town halls, quarterly performance updates, year-end celebrations, workshops and training sessions initiated by the Malaysia Leadership Team.
• Coordinate agendas and arrangements for visitors, including visas, hotels and transportation.
• Liaise with external parties and providers on administrative matters and contract management as required.
• Coordinate documentation flows across regional offices.
• Coordinate the renewal and application of business licences for regional offices.
• Support the APAC Operations leadership team with performance reporting, strategic initiative tracking, stakeholder communication and regional operational activities.

Conhecimentos

Administrative support

Executive support

Travel management

Event logistics

Stakeholder communication

Project coordination

Multilingual communication

Formação

Diploma in Management

Descrição da vaga

The Team Assistant provides high-quality administrative and operational support to the General Manager of Malaysia, the Malaysia MSU Leadership Team and the APAC Operations leadership team. The role coordinates regional activities, executive administration, performance reporting, strategic initiatives and stakeholder communication across APAC markets, helping drive operational excellence through effective project coordination and process management.

Key responsibilities

Provide administrative assistance to the General Manager and Malaysia Leadership Team.

Coordinate travel management and other executive administrative requirements.

Manage logistics for events, town halls, quarterly performance updates, year-end celebrations, workshops and training sessions initiated by the Malaysia Leadership Team.

Coordinate agendas and arrangements for visitors, including visas, hotels and transportation.

Liaise with external parties and providers on administrative matters and contract management as required.

Coordinate documentation flows across regional offices.

Coordinate the renewal and application of business licences for regional offices.

Support the APAC Operations leadership team with performance reporting, strategic initiative tracking, stakeholder communication and regional operational activities.

What we're looking for

At least a Diploma in Management, Business Administration or an equivalent qualification.

Three (3) to five (5) years of experience as an assistant to senior managers.

Experience working in a multinational corporation environment.

Strong discipline and excellent organisational skills.

A diplomatic and professional approach when working with stakeholders and external providers.

Ability to manage confidential information relating to General Manager and Leadership Team projects.

Strong coordination, communication, administrative and project management skills.

Ability to communicate effectively in multiple languages would be an added advantage.