Executive Assistant to the Chairman (Travel Required)

Private Advertiser; Johor Bahru; On-site; MYR 67,000 - 134,000; Full time

Benefits offered by this job

Work visa assistance

Travel expense reimbursement

Performance bonuses

Long-term incentives

Job summary

Private Advertiser in Malaysia is seeking an organised Executive Assistant to support the Chairman in travel coordination, business operations and strategic projects across Malaysia and international markets.

This role offers exposure to senior management, global operations and growth initiatives, with travel required and responsibilities spanning administrative, secretarial and project support.

Qualifications

• Bachelor's degree or above in any discipline.
• At least 1 year of relevant experience as an Executive Assistant, Personal Assistant, Secretary or in project coordination.
• Good written and spoken English and Chinese.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint).

Responsibilities

• Coordinate the Chairman's travel arrangements (domestic and international) including flights, accommodation, visas and transport.
• Manage daily schedules, meetings and appointments with efficient time management.
• Prepare reports, presentations, meeting minutes and correspondence.
• Coordinate with external partners, clients and government agencies.
• Support market research, data collection, and project monitoring.

Skills

Executive support

Calendar management

Travel coordination

Communication (EN/ CN)

Microsoft Office

Education

Bachelor's degree

Legal/Finance background advantageous

Tools

Word

Excel

PowerPoint

Job description

Executive Assistant to the Chairman (Travel Required)

We are seeking a highly organised, proactive and adaptable Executive Assistant to support the Chairman in business operations, travel coordination and strategic projects across Malaysia and international markets.

This position offers an excellent opportunity to work closely with senior management, gain exposure to international business operations and contribute to the company's regional growth.

Key Responsibilities

1. Travel & Schedule Management

Coordinate the Chairman's domestic and international travel arrangements, including flights, accommodation, visas and transportation.

Manage daily schedules, meetings and appointments to ensure efficient time management.

Anticipate scheduling conflicts and make necessary adjustments.

2. Executive Travel Support & Coordination

Accompany the Chairman on business trips, client visits, project inspections and corporate meetings.

Coordinate with business partners, clients, government agencies and other stakeholders.

Provide on-site support and assist in resolving unexpected issues during business activities.

3. Business & Project Support

Assist in market research, data collection, business analysis and project monitoring.

Support the preparation of business proposals, project reports and business plans.

Coordinate with internal departments and international teams to ensure the timely execution of key projects.

Follow up on assigned tasks and provide regular progress updates.

4. Administrative & Secretarial Support

Prepare reports, presentations, meeting minutes, correspondence and other business documents.

Assist with document management, contract coordination and basic compliance procedures in collaboration with legal and finance teams.

Maintain accurate records and ensure confidentiality of sensitive business information.

5. Business Reception & External Relations

Coordinate arrangements for important guests, business meetings and corporate events.

Support professional communication with external stakeholders and business partners.

Represent the Chairman in routine business communications when authorised.

6. Other Executive Support

Assist with daily executive arrangements, personal scheduling and related logistical matters.

Handle other ad hoc assignments as required by the Chairman.

Job Requirements

Education & Experience

Bachelor's degree or above in any discipline.

Educational or professional background in Legal, Finance, Accounting, Audit, Human Resources or Risk Management is an advantage.

At least 1 year of relevant experience as an Executive Assistant, Personal Assistant, Secretary or in project coordination is preferred.

Fresh graduates with strong communication skills, learning ability and professional potential are encouraged to apply.

International work, study or business travel experience is an advantage.

Language & Technical Skills

Good written and verbal communication skills in English and Chinese to support communication with international clients, business partners and internal teams.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Strong document preparation, reporting and presentation skills.

Personal Attributes

Excellent communication, organisational and problem-solving skills.

Strong sense of responsibility, attention to detail and ability to manage multiple priorities.

Professional, discreet and capable of handling confidential information.

Strong execution skills with the ability to follow up on tasks independently.

Adaptable to a fast-paced international business environment.

Willing to participate in business meetings, networking activities and corporate events when required.

Willing to undergo relevant background checks, where permitted by applicable laws.

Work Location & Travel Requirements

Willing to be based in Johor Bahru, Malaysia, on a long-term basis.

Willing and able to travel frequently within Malaysia and internationally.

Flexible to accommodate occasional evening or weekend business commitments and different time zones.

Able to manage changing schedules and travel arrangements efficiently.

Salary & Benefits

Competitive monthly salary, depending on qualifications and experience.

Five-day work week, Monday to Friday, with occasional flexibility required for business travel.

Statutory contributions and employment benefits in accordance with applicable Malaysian laws.

Business travel expenses reimbursement and applicable travel allowances.

Performance-based bonuses and potential long-term incentives, subject to company policies.

Work visa assistance where applicable, subject to eligibility and Malaysian immigration regulations.

Work closely with the Chairman and gain exposure to strategic business decisions and international projects.

Develop valuable experience in business management, international operations and corporate affairs.

Opportunities for career progression into business management, investment management, operations management or regional leadership roles.

High-performing employees may be considered for senior management or other key positions within the organisation.