Talent Acquisition Specialist (Virtual Assistant)

VA Evolve Pte Ltd; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

VA Evolve Pte Ltd is seeking a Talent Acquisition Specialist (Virtual Assistant) to support recruitment and HR operations. You will manage key stages of the recruitment process, from posting jobs and screening candidates to interviews and onboarding, while also handling day-to-day HR documentation and administration.

The ideal candidate has at least 1 year of recruitment experience, can conduct virtual interviews, and maintain confidential records with excellent organizational skills.

Qualifications

• Diploma or degree in HR, business admin, or related field.
• At least 1 year of recruitment or talent acquisition experience.
• Understanding of recruitment processes: sourcing, screening, interviewing.
• Comfortable conducting virtual interviews and coordinating stages.
• Maintains confidentiality; organized, proactive, and deadline-driven.

Responsibilities

• Develop and implement recruitment strategies to support hiring needs.
• Draft and update job descriptions and specifications.
• Post vacancies and source candidates through channels.
• Conduct initial interviews via Zoom and coordinate stages.
• Manage onboarding and offboarding processes.
• Maintain HR records and organisation charts.
• Provide HR administrative support as required.

Skills

Sourcing

Interviewing

HR administration

Confidentiality

Education

Diploma/Degree in HR

Tools

Zoom

Job description

Talent Acquisition Specialist (Virtual Assistant)

We are looking for a Talent Acquisition Specialist (Virtual Assistant) to support our recruitment and HR operations.

You will be responsible for managing key stages of the recruitment process, from job postings and candidate screening to interviews and onboarding, while also supporting day-to-day HR documentation and administration.

Key Responsibilities

Develop and implement effective recruitment strategies to support hiring needs.

Draft, review and update job descriptions and job specifications.

Post job vacancies and source suitable candidates through relevant recruitment channels.

Conduct initial interviews via Zoom and coordinate subsequent interview stages.

Manage and coordinate employee onboarding and offboarding processes.

Prepare and maintain employment-related documents and records.

Maintain and update the organisation chart and other HR reports.

Prepare internal HR communications and sharing materials.

Maintain accurate and confidential employee and candidate information.

Provide general recruitment and HR administrative support as required.

Requirements

Minimum Diploma or Degree in Human Resources, Business Administration or a related field.

At least 1 year of recruitment or talent acquisition experience.

Good understanding of the recruitment process, including sourcing, screening and interviewing candidates.

Comfortable conducting interviews and communicating with candidates virtually.

Able to maintain strict confidentiality when handling sensitive employee and candidate information.

Highly motivated, energetic and positive, with a willingness to learn.

Organised and detail-oriented with good communication skills.

Able to work independently and manage multiple priorities within tight timelines.

A strong team player who is comfortable working in a fast-paced environment.

Ideal Candidate

You are someone who enjoys connecting the right people with the right opportunities. You are comfortable speaking with candidates, organised when managing multiple vacancies, and proactive in keeping the recruitment process moving.