Supply Chain & Revenue Admin

Panas Express; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Panas Express is seeking a highly organised Supply Chain & Revenue Admin to support the Head of Department. You will manage schedules, prepare documents, and coordinate across the Supply Chain & Revenue Department.

This role is ideal for someone who enjoys organising information, maintaining records, and ensuring timely follow-ups on tasks and deadlines. Fresh graduates are welcome to apply and prior admin experience is an advantage.

Qualifications

• Fresh graduates are welcome to apply.
• A Diploma or Degree in Business Administration, Management or a related field is an advantage.
• Proficient in Microsoft Excel, Word and PowerPoint, or Google Workspace.
• Strong organisational skills and attention to detail.
• Good communication skills and confidence in coordinating with different people.
• Proactive, resourceful and able to follow up on tasks independently.
• Able to manage multiple assignments, prioritise tasks and meet deadlines.
• Comfortable handling data, preparing reports and maintaining confidential documents.
• Responsible, dependable and able to work with minimal supervision.
• Previous experience in administration, personal assistance or coordination is an advantage.

Responsibilities

• Provide day-to-day administrative support to the Head of Department, including managing schedules, organising meetings, preparing documents and coordinating appointments when required.
• Maintain a tracker of outstanding tasks, deadlines and action items. Follow up with relevant team members and report progress to ensure matters are completed on time.
• Prepare, update and consolidate departmental reports, spreadsheets and presentations using Microsoft Excel or Google Sheets.
• Coordinate with internal teams, suppliers and external parties to obtain information, communicate updates and follow up on pending matters.
• Organise and maintain departmental records, meeting minutes, reports, agreements and other important documents for easy reference.
• Update tracking records for supplier listing fees, promotional fees and other commercial income, and follow up on outstanding information or collections with the relevant parties.
• Prepare meeting materials, record key decisions and action items, and monitor progress on projects assigned by the Head of Department.
• Compile sales figures, operational updates, supplier information and other business data required for management reporting and decision-making.
• Help organise departmental workflows, improve tracking systems and maintain proper records to ensure daily activities run smoothly.
• Assist the Head of Department with administrative tasks, research, coordination and special assignments as required.

Skills

Communication

Coordination

Time management

Attention to detail

Education

Business Administration

Tools

Microsoft Excel

Google Workspace

Microsoft Word

PowerPoint

Job description

Job Summary

We are looking for a highly organised, proactive and resourceful Supply Chain & Revenue Admin to work directly with the Head of Department and provide administrative and coordination support across the Supply Chain & Revenue Department.

This role is ideal for someone who enjoys organising information, managing schedules and tasks, preparing reports, coordinating with different teams and ensuring outstanding matters are followed up.

You will act as the right-hand support to the Head of Department, helping to manage daily administrative matters, keep track of departmental activities and ensure tasks, deadlines and important information are well organised.

Key Responsibilities

• Management Support: Provide day-to-day administrative support to the Head of Department, including managing schedules, organising meetings, preparing documents and coordinating appointments when required.
• Task & Follow-up Management: Maintain a tracker of outstanding tasks, deadlines and action items. Follow up with relevant team members and report progress to ensure matters are completed on time.
• Reporting & Data Compilation: Prepare, update and consolidate departmental reports, spreadsheets and presentations using Microsoft Excel or Google Sheets.
• Department Coordination: Coordinate with internal teams, suppliers and external parties to obtain information, communicate updates and follow up on pending matters.
• Documentation & Filing: Organise and maintain departmental records, meeting minutes, reports, agreements and other important documents for easy reference.
• Revenue & Collection Administration: Update tracking records for supplier listing fees, promotional fees and other commercial income, and follow up on outstanding information or collections with the relevant parties.
• Meeting & Project Coordination: Prepare meeting materials, record key decisions and action items, and monitor progress on projects assigned by the Head of Department.
• Information & Data Management: Compile sales figures, operational updates, supplier information and other business data required for management reporting and decision-making.
• Administrative Process Improvement: Help organise departmental workflows, improve tracking systems and maintain proper records to ensure daily activities run smoothly.
• Ad Hoc Assignments: Assist the Head of Department with administrative tasks, research, coordination and special assignments as required.

Requirements

• Fresh graduates are welcome to apply.
• Minimum SPM; a Diploma or Degree in Business Administration, Management or a related field is an advantage.
• Proficient in Microsoft Excel, Word and PowerPoint, or Google Workspace.
• Strong organisational skills and attention to detail.
• Good communication skills and confidence in coordinating with different people.
• Proactive, resourceful and able to follow up on tasks independently.
• Able to manage multiple assignments, prioritise tasks and meet deadlines.
• Comfortable handling data, preparing reports and maintaining confidential documents.
• Responsible, dependable and able to work with minimal supervision.
• Previous experience in administration, personal assistance or coordination is an advantage.

What We Offer

• Opportunity to work closely with the Head of Department and gain exposure to business management.
• Broad exposure to supply chain, commercial revenue and retail operations.
• Hands-on experience in departmental coordination and management support.
• Career development opportunities within a growing convenience retail business.